• Billing Supervisor

    Aston Carter (Schiller Park, IL)


    Job Title: Billing Supervisor

    Job Description

    As a Billing Supervisor, you will be responsible for overseeing a team of four billing specialists who manage both legacy and new business operations. You will support the entire billing process, from order to cash, across various divisions including venues, productions, and operations. This role involves ensuring accurate data capture, reporting, and month-end assistance for 1,200 locations. You will also play a crucial role in training and supporting your team and internal customers, while optimizing automated processes.

    Responsibilities

    + Interview and select prospective employees based on required skills and abilities.

    + Train, lead, and mentor a team of three billing specialists.

    + Direct assigned tasks and provide assistance as needed.

    + Assist with performance evaluations.

    + Supervise day-to-day operations of the Billing Department staff.

    + Execute weekly billing cycles to ensure timely processing and billing by field locations.

    + Prepare manual invoices and credit memos for special billing needs.

    + Maintain customer records related to invoicing and bill payment.

    + Ensure the billing system is processed and reconciled to the general ledger.

    + Submit invoices to customer eBilling platforms and track approval.

    + Support field sales/operations in resolving billing discrepancies and general questions.

    + Provide guidance to field offices for revenue recognition compliance with Billing SOPs.

    + Research and retrieve missing billing information.

    + Establish strong working relationships with other departments through outstanding customer service.

    + Execute the month-end close and prepare monthly accounting entries related to revenue.

    + Maintain necessary billing reports for SOX controls and audits.

    + Participate in projects such as system enhancement testing and month-end tasks.

    Essential Skills

    + 5+ years of billing experience.

    + 2+ years of supervisory or leadership experience.

    + Advanced Excel skills, including Vlookups and Pivot Tables.

    + Large ERP experience, particularly Oracle.

    + Technical competence and comfort with multiple systems.

    + Strong attention to detail and organizational skills.

    Additional Skills & Qualifications

    + Experience in hotel/hospitality industry is a plus.

    + eBilling experience with platforms like Coupa, IPP.

    + Experience with Dynamics and other large ERP systems.

    Work Environment

    This position involves working three days in the office, overseeing a team of four, and supporting up to 4,000 internal users. The company offers growth opportunities into team leads and roles, supports lateral movements, and provides a 'day in the life' experience at industry events. The company is a large, growing entity with a global footprint, reducing the risk of acquisition by larger companies.

    Pay and Benefits

    The pay range for this position is $38.00 - $44.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Schiller Park,IL.

     

    Application Deadline

     

    This position is anticipated to close on Jul 18, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.