• Administrative Coordinator - #Staff

    Johns Hopkins University (Baltimore, MD)


    We are seeking an **_Administrative Coordinator_** who will provide administrative support and perform general office management duties necessary in the efficient operation of an office or program. The responsibilities of this role require significant collaboration and coordination with others. The American Prison Writing Archive (prisonwitness.org) is the first fully searchable digital archive of non-fiction essays and poetry by people who are impacted by the prison system writing about their experience inside US prisons and jails today. The APWA welcomes applications from conscientious and compassionate candidates for a full-time, hybrid Administrative Coordinator position to assist with processing and responding to submissions and inquiries, as well as contributing to a collaborative team broadening the reach and scope of the Archive. This is a grant-funded position, with funding secured for 2 years from hiring date, and possibility of renewal following.

    Specific Duties & Responsibilities

    + Plan, support, and organize daily activities of the office or program.

    + Manage team or individual calendars; plan and schedule meetings and coordinate their associated logistics.

    + Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high.

    + Level meetings. Record and draft minutes; monitor and follow-up on action items.

    + Coordinate and provide various general office services, e.g., payroll, purchasing, records

    + Control, office moves/renovations, repairs and maintenance.

    + May serve as the liaison or office contact with facilities.

    + Identify and resolve administration problems and issues.

    + Analyze operating practices, processes and procedures (e.g., record keeping systems, forms.

    + Control, office layout, personnel requirements).

    + Develop and recommend administrative processes/procedures to assure efficiency in

    + General office operations; interpret and communicate operating policies.

    + Develop and compile reports. May assist with preparation of presentations.

    + Assist with planning special events/functions, including workshops, conferences, etc.

    + May perform some non-routine and confidential administrative functions, as needed.

    + Coordinate work assignments of students and/or temporary office support, as needed.

    + Coordinate preparation, set up and logistics for department/office events/functions.

    + Assist with expense reports and invoice payment requests.

    Technical Qualifications and Specialized Certifications

    + Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

    Minimum Qualifications

    + High School Diploma or graduation equivalent

    + Two years related experience

    + Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

    Preferred Qualifications

    + Spanish language fluency preferred

    + Two years professional experience working in an archive, museum, or similar

    + Demonstrated cultural competency and experience engaging with Africana / African American / Latinx and LGBTQ communities, as well as legal system-involved individuals

    + Demonstrated interest in carceral studies and/or related social justice projects

    Classified Title: Administrative Coordinator

    Role/Level/Range: ATO 37.5/02/OE

     

    Starting Salary Range: $18.20 - $26.00 - $33.90 HRLY (Commensurate w/ exp.)

     

    Employee group: Full Time

     

    Schedule: Monday - Friday / 8:30 am - 5:00 pm

     

    FLSA Status: Non-Exempt

     

    Department name: Political Science

    Personnel area: School of Arts & Sciences

    The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

     

    Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

     

    Equal Opportunity Employer

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law

    https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf