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Coordinator, Pathology Administration - Department of Pathology

Wayne State University is searching for an experiencedCoordinator, Pathology Administration - Department of Pathologyat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose:

Coordinate office services to maximize office efficiencies, coordinate staff and faculty processing, and oversee assigned projects in support of the Chair and the Department’s clinical and research efforts. Interface with internal and external stakeholders, including faculty, research staff, human resources, OISS, and community affiliates. Reports to the Director of Pathology and supports the Department Chair.

Essential Functions:

Coordinate and process academic and non-academic personnel paperwork, including full-time faculty. Complete and process paperwork for foreign national visas. Manage and collect all materials for faculty annual review and selective salary procedures. Work with faculty on promotion and tenure submissions and sabbatical leave requests. Send/receive related correspondence, information, and materials on behalf of the Chair to internal and external stakeholders to facilitate successful and timely outcomes.

Assist Department Chair by preparing memos, letters, meeting agendas and materials, summary notes, reports, spreadsheets, scheduling meetings, screening meeting requests, etc. Handle highly sensitive and confidential information and maintain all related files and materials with security and efficiency. Perform liaison functions between unit and internal and external contacts. Attend meetings as directed and handle follow-up activities on behalf of the Chair.

Coordinate and handle special projects involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules and due dates in or to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals.

Organize meetings and other events occurring on campus, including official academic events and functions, and other recurring or incidental conferences. Ensure that meetings and conferences have appropriate locations, supplies, materials, audio-visual equipment, and other needs met. Order supplies as needed for events, meetings, and day-to-day work, utilizing the Wayne Buy system.

Perform other related duties as assigned.

Unique duties:

Qualifications:

Education: Bachelor's degree

Degree in Business, Communication or related field or equivalent combination of education and/or experience.

Experience: Experienced (minimum 2 years of job-related experience)

Minimum of two years’ experience working in a high volume academic medical department. Experience with Microsoft Office, Banner, and other university systems.

Knowledge, Skills, and Abilities:

Excellent Verbal, Written and Interpersonal Communications – Ability to engage effectively with a variety of audiences in various media, including email, letters, reports, project summaries, etc. Able to build cooperative, effective relationships, and facilitate communications and understanding among faculty members. Team players, who always maintains professional decorum.

Skilled in Project Management – Ability to independently manage a variety of projects and tasks, while ensuring appropriate tracking, quality control, follow-up, and attention to detail. Able to multi-task, prioritize and meet deadlines with changing conditions.

Proficient with Technology – Skilled user of the Microsoft Office platform, including Word, PowerPoint, Excell, Access, Outlook, and the Internet. Extensive knowledge of university software platforms, such as Banner, Web-time Entry, Wayne Buy, etc.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0612 - Pathology

Employment type:

+ Regular Employee

+ Job type: Full Time

+ Job category: Staff/Administrative

Funding/salary information:

+ Compensation type: Annual Salary

+ Hourly rate:

+ Salary minimum: TBD

+ Salary hire maximum: TBD

Working conditions:

Normal office environment.

Job openings:

+ Number of openings: 1

+ Reposted position: No

+ Reposted reason: None (New Requisition)

+ Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.