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Job Description Summary:

Job Description:

JOB SUMMARY

The Administrative Services Coordinator reports to the Region Vice President and supports activities and services along with administrative responsibilities for the region. Specific responsibilities vary and may include providing support for projects, community related activities, keeping records/minutes, data management, helping to maintain facilities and liaison with patients and staff.

ROLE AND RESPONSIBILITIES

+ Provide management with clerical, organizational and technical support

+ Arrange meetings and conferences, schedule appointments

+ Record and maintain minutes from meetings and forward/follow-up with respective personnel accordingly

+ Prepare a variety of reports including utilization of existing data bases, such as CHC’s clinical cube, UDS mapper, and HRSA websites

+ Participate in and help coordinate outreach activities in the local communities

+ Attend community meetings and represent the interests of CHC in relationship to other collaborating agencies

+ Troubleshoot issues in relations to daily functioning of the office, including IT and facilities related concerns, and offer creative solutions

+ Assist with patient and staff concerns and liaise between management and staff

+ Prepare documents relating to the provision of medical, dental, and behavioral health services Assist with community partners contracts to ensure contracts are in place and completed; oversee the contract workflow for contract renewals

+ Create presentations

+ Manage and order office supplies

+ Classify, sort and file correspondence, records and other documents

+ Remain flexible in work schedule and able to travel between regional sites

+ Maintain confidentiality in a professional manner

+ Perform other duties as assigned

QUALIFICATIONS

Required Skills and Education

+ Bilingual in Spanish and English required.

+ Associates degree in business or health related field or equivalent related experience required. Bachelor’s degree preferred.

+ Experience in a non-profit, community based environment a plus

+ Proven ability to manage multiple priorities in a fast paced environment

+ Experience and ability to research in and utilize various databases

+ Expert proficiency in MS Office - particularly Word, Excel, PowerPoint and Outlook along with the ability to learn other production software

+ Attention to detail and ability to sustain focus on activities are essential

+ Strong planning and coordination skills

+ Ability to interpret data and look for trends

+ Excellent oral, written and interpersonal skills

+ Valid CT driver's license and access to reliable automobile for local travel

+ Must have schedule flexibility - standard hours are Monday - Friday 8:30 AM - 5:00 PM; however, occasional special events on Saturdays and evenings may be required

Confidentiality of Information

Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies

Organization Information:

Community Health Center, Inc. (CHC), with offices in Connecticut, Colorado and California, is one of the country’s most creative and dynamic providers of primary medical, dental, and behavioral health services, and a leader in practice-based research, health professionals training, and use of innovative technologies to advance health and healthcare. CHC is designated as a federally qualified health center and a patient-centered medical home by HRSA, the Joint Commission, and NCQA, respectively. We deliver more than 600,000 patient visits per year from primary care hubs and community clinics across the state of CT, all connected by technology and common standards for quality. We employ several hundred medical, dental, and behavioral health providers who are engaged in practice, teaching, and research. Our Weitzman Institute is devoted to research and practice transformation and is recognized around the country as one of the premier research institutes focused on improving health care and health outcomes for special and vulnerable populations. In addition, the organization has developed three wholly owned subsidiaries from the original pilot developments within the Weitzman Institute: the National Nurse Practitioner Residency and Fellowship Training Consortium (NNPRFTC), the National Institute for Medical Assistant Advancement (NIMAA), and ConferMed.

Location:

Community Health Center of Stamford - 5th Street

City:

Stamford

State:

Connecticut

Time Type:

Full time

MWHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.