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Responsible for auditing reimbursable employee expenses to ensure compliance with company policies, identifying and resolving discrepancies, and assisting with data cleanup and maintenance in the procurement system. This role involves analyzing business requirements, managing procurement software, troubleshooting issues, and collaborating with stakeholders to improve system functionality. Responsible for ensuring procurement systems align with organizational goals, enhances user experience, and supports data-driven decision-making through accurate reporting and analytics.

JOB** **RESPONSIBILITIES

Expense Management Tool

+ Audit and review high risk reimbursable expense reports for accuracy, compliance, and policy adherence.

+ Develop solutions by evaluating business process options and workflow solutions

+ Provide technical support for the audit tool and ongoing configurations which includes testing

+ Test software revisions and releases for usability (UAT) and functionality (SIT) against business and one’s own expectations. Document test script failures; working outside the test script, apply experience of real-world situations and document failures. Provide feedback to software release team. Troubleshoot system errors with Internal IT and software provider

+ Collaborate with various teams such as purchasing card administrators, IT, audit, and security teams to ensure that the tool is operating effectively and efficiently according to business requirements

+ Assist with enhancing and enforcing policies surrounding expense management

+ Assist supplier with recommendations to enhance the software tool and/or processes

+ Assess program control effectiveness, periodic risk assessments, and control modifications

+ Provide internal customer support for the expense program

Procurement system

+ Monitor and manage invoice aging reports to ensure timely processing and resolution of unapproved invoices

+ Perform routine cleanup tasks within the procurement system (e.g., supplier records, duplicate entries)

+ Assist in standardizing procurement data and maintaining accurate records to support reporting and analytics.

+ Identify bottlenecks in the invoicing process and collaborate with stakeholders to improve efficiency and reduce aging.

+ Generate reports and dashboards to track compliance metrics and highlight opportunities for improvement.

Data Analysis

+ Complete extensive data analysis looking for invoice and transactions anomalies

+ Analyze expense management compliance activity to provide management with opportunities for improvement

+ Generate and distribute leadership reports

Communication and Training

+ Send correspondence for non-compliance follow-up

+ Educate employees on policies or standards

+ Provide guidance on user errors (expense report creation and invoice workflow)

+ Identify training needs and make recommendations for functionality and business process improvements

+ Development of various training documents

+ Generation and distribution of leadership reports

+ Takes initiative as an independent worker by being organized, detailed-oriented and prioritizing work

+ Participate in internal audits as needed.

+ This description is not an all-inclusive list of the essential functions or duties related to this job.

MINIMUM** **REQUIREMENTS

Education

+ Bachelor’s degree in business, finance or Management Information Systems; 4 years of experience will be considered in lieu of degree.

Experience

+ Two (2) years of professional experience in business data analysis or with an expense management audit tool or procurement software

Knowledge, Skills and Abilities

+ Excellent customer service, oral, and written communications skills

+ Advanced Microsoft Excel and Word

+ Proficient analytical, investigative, and problem-solving skills

+ Knowledge in operational business processes and systems

+ Ability to pro-actively collect and analyze data to support company goals

+ Ability to successfully manage multiple requests in a deadline-driven environment

+ Ability to develop ad hoc reports and analyses with minimal direction

+ Proficient in PowerPoint presentations

+ Ability to travel as needed

WORK CONDITIONS

Work Environment

+ Work indoors during all seasons

+ Comply with Corporate dress code policy

Work Postures

+ Sitting continuously for many hours per day, up to 6 hours per day

+ Climbing stairs to access buildings frequently

Physical Demands

+ Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

+ Working beyond “standard” hours as the need arises that may include nights and weekends

+ Travel up to 10%

Postal Code: 77019

Category (Portal Searching): Finance and Accounting

Job Location: US-TX - Houston

Job Profile ID: C01155

Time Type: Full time

Location Name: SCI Corporate Office II