"Alerted.org

Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Department of Social Services (DSS) is compromised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Career Services offers Cash Assistance client opportunities to help them increase their job skills and build a career thar will lead to success and financial security. HRA’s Career Services works closely with clients to find opportunities that match their skills, needs, and career goals, and help them work toward opportunities to grow and build a successful career. Career Services is comprised of four (4) units who work cohesively to effectively carry out its core mission. Career Services is compromised of the following units: Provider, Client and Business Services, Education and Youth Services, Systems Innovation and Engagement and Contracts, Budgets and Special Projects.

Career Services Contracts, located under the purview of Contracts, Budgets and Special Projects is responsible for managing and monitoring all procurement contracts and contract management related activities within Career Services $400 million portfolio. Additionally, the division is responsible for managing and monitoring the contracts compliance, budgets and fiscal expenses of contracted vendors and providers; including and not limited to management of hybrid budgets mix of line item and performance payments; timely and appropriate payment for deliverables as specified in a vendor’s contract; and vendor appeals for performance -based payments.

Career Services is recruiting for one (1) Administrative Staff Analyst NM-II to function as a Senior Director of Career Services Contracts who will:

- Direct the oversight and assessment of contract compliance and enhancing operational workflows within a procurement environment using a strategic approach that aligns with the Procurement Policy Board (PPB) rules and agency-specific guidelines. This involves providing leadership, administrative guidance, and implementing strategies to improve efficiency and ensure compliance with contractual obligations.

- Direct the oversight of the evaluation and performance monitoring of contractors' fiscal compliance by organizing, collaborating, and managing special initiatives, controls, and guidelines for contractors, internal and external partners, and staff. Key responsibilities include developing and implementing audit tools to monitor fiscal health and performance, identifying correlations to program performance, and ensuring compliance with contractual deliverables.

- Initiate annual and ad hoc fiscal internal audits and review audit reports; coordinate the development and implementation of corrective action measures; provide any audit responses that disputes cause for findings.

- Interact with high-level City and State personnel and officials regarding Mayoral, City, State and Federal mandates; assists in and acts as a liaison between contractors and other agency personnel regarding contractual actions; addresses contractor audit findings by the Agency and/State. Ensure effective and timely communication is always structured in a business and professional format using protocols established by DSS/HRA and Career Services Contracts, Budgets and Special Projects.

- Responsible for standardizing quantitative and qualitative data collection and analysis; including project development and management of project initiatives, managing and coordinating projects elements to ensure efficient progress on implementation of project; development of detailed procedures, management tools, and templates and the identification /evaluation and execution of best practices.

- Assist the Assistant Deputy Commissioner in coordinating and monitoring activities to promote effective/efficient program, in conjunction with other Career Services program areas; respond to high level requests for information from various offices.

- Prepare executive and operational reports and dashboards that include key performances indicators metrics analysis and summaries; reports of staff assignments and effective management of all vendor and provider contract actions; and other duties, as requested.

Salary Range: $106,620 - $118,720

Work Location: 4 World Trade Center, New York, NY

Hours/Schedule: 9-5 flex

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $106,602.00

Salary Max: $118,720.00