"Alerted.org

Working Title: Communications and Facilitation Coordinator

Job Class: Management Analyst 3

Agency: Human Services Dept

+ **Job ID** : 87373

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/08/2025

+ **Closing Date** : 07/21/2025

+ **Hiring Agency/Seniority Unit** : Human Services Dept / MAPE DHS Central Office

+ **Division/Unit** : DHS-Central Office / FOD Division Operations

+ **Work Shift/Work Hours** : Day Shift, 8:00am - 4:30pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

_***This position is eligible for_ telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) _for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.***_

As the Communications and Facilitation Coordinator, you will serve as the Financial Operation Division’s (FOD’s) content development and management lead. This position ensures staff throughout the agency and our county and tribal partners have access to regularly updated, correct, easy to understand information and that FOD-owned agencywide meeting series and ad hoc workgroup meetings are effectively managed. This position guarantees clear, accurate, and accessible communication across internal and external platforms by drafting content, managing records, coordinating and facilitating meetings, and championing accessibility standards. This position supports division-wide efficiency, compliance, and engagement through organized information flow and consistent communication practices.

Responsibilities include but may not be limited to:

+ Serve as the FOD’s content development lead to ensure policies, procedures, guidance, and other information owned and managed by FOD are accurately and effectively drafted and disseminated throughout the DHS.

+ Provide administration, coordination, logistic, and documentation management, including record retention oversight, for the division’s internal and external communication channels, including SharePoint and Teams.

+ Provide meeting coordination and facilitation support for the division and the agency-wide finance teams it supports.

+ Ensure the division adheres to federal and state standards and guidelines for accessible documents and websites.

Minimum Qualifications

_**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**_

Two (2) years professional experience in an advanced administrative role.

Experience must demonstrate:

+ Ability to:

+ Develop, draft, and review documents (policies, procedures, meeting minutes, training material, memos, etc.) for accuracy, readability, accessibility, and compliance for varying audiences.

+ Manage documents and document repositories.

+ Apply record retention schedules and accessibility standards.

+ Ability to coordinate and facilitate large group meetings.

+ Microsoft Teams knowledge and experience, or comparable experience with other collaboration software and tools.

+ Administrative skills necessary to support and coordinate large groups of partners and team members and respond to their needs.

*A Bachelor’s degree in Business Administration, Business Management, or Communications may substitute for one (1) year of experience.*

Preferred Qualifications

+ Advanced SharePoint knowledge.

+ Knowledge of DHS organization, policies, and procedures.

+ Experience facilitating meetings in a hybrid work environment.

+ Experience teaching technical skills to non-technical individuals and people with different learning styles.

+ Experience with PowerPoint and Visio or comparable visual presentation software.

+ Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.