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Full-time Job Announcement

Position: Assistant Director of Registration & Records

Department: Division of Student Affairs

Reports to: Director of Registration & Records and the Vice President of Student Affairs

Salary/Benefits: Salary is commensurate with education and work experience. State of Georgia benefits package.

Deadline to Apply: July 14, 2025, at 4:00 p.m.

Responsibilities:

+ Assist the Director with developing, coordinating, implementing, and evaluating registration processes including but not limited to early owl registration, returning student registration, new student registration, transient registration, late registration, and drop/add on all campuses.

+ Assess diverse needs of students who use the advising services and adjust the structure of the program to address those needs.

+ Assist the director with managing academic records, including, but not limited to, transcripts, faculty grade books, records retention processes, and document management process in compliance with the Family Educational Rights and Privacy Act of 1974, the Gramm-Leach-Bailey Act of 1999, other state and federal laws, and the professional standards of the American Association of Collegiate Registrars and Admissions Officers and the Commission on Colleges of the Southern Association of Colleges and Schools.

+ Assess the effectiveness of the academic advisement program and implement procedures to correct identified deficiencies and problems.

+ Assist the Director with coordinating the archiving and storage of drop/add, withdrawal, grade change, and other related forms.

+ Assist the director with conducting degree audits on candidates for graduation and entering the information into the automated student database system.

+ Oversee placement data (input and updating).

+ Provide oversight of the Advising Department.

+ Assist Retention Coordinator and Special Population Retention Coach with the Early Alert System which is designed to help students who are on academic probation and those who are at risk of failing.

+ Assist student with advising question, overrides, and errors.

+ Assist in semester registration reports of identify when students are misadvised or when students are taking courses outside their program of study in order to correct mistakes and to remain in compliance with federal and state financial aid procedures.

+ Assist Director of Registration and Records with research and recommendations for records inquiries and complaints.

+ Assist with new student online registration each semester.

+ Communicate timely and accurate information to faculty, staff, and students on registration processes and dates.

+ Work with appropriate departments to schedule faculty and current students to assist new students in completing the advisement and online registration process during new student orientation and registration.

+ Assist Director of Registration and Records with evaluation of transcripts from other colleges.

+ Perform other duties as assigned.

Minimum Qualifications:

+ Bachelor’s degree.

+ Two (2) years’ experience in student affairs or a similar postsecondary environment.

Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Preferred Qualifications:

+ Excellent communication skills (written and verbal).

+ Demonstrated team leadership skills.

+ Ability to collaborate and build strong, effective working relationships across departments.

+ A strong understanding of Family Educational Rights and Privacy Act (FERPA).

+ Excellent organizational skills with the ability to prioritize while meeting deadlines.

+ Knowledge and experience using Degree Works, Microsoft Office, and Banner student information systems.

+ Knowledge of admissions, advisement, and registration and records procedures and systems.

To apply, click "Apply to This Job" and submit your cover letter, resume/vita, three (3) professional references, and unofficial transcripts. Incomplete applications will not be considered.

NOTE: Official transcripts will be required upon an offer of employment. Official copies of transcripts may be sent directly to: Athens Technical College, Attn: Human Resources, 800 U.S. Highway 29 N, Athens, GA 30601 or send electronically to [email protected] .

**Employment is contingent based upon successful completion of appropriate background checks.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Athens Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following individuals have been designated to coordinate the college's implementation of nondiscrimination policies: Susan Fyffe, Director of Student Support Services, Section 504 and the Americans with Disabilities Act (ADA) Coordinator, Office K-614A, 706/355- 5081, [email protected]; Courtney Mattox, Director of Human Resources; Title VI, Title VII, Title IX Coordinator (Employees), Office K-514, [email protected], 706/583-2818; and Lenzy Reid, Vice President of Student Affairs, Title IX (Students) Office H-774, 706/355-5029, [email protected], 800 U.S. Highway 29 North, Athens, GA 30601.