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Administrative Assistant II

Job Description

Provide administrative support to the National Government Sector, specifically the Sciences and Civilian Sales Teams, as well as to the Washington DC office. This role involves coordinating daily requests from the sales teams, including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes. Assist in ensuring the office runs smoothly by handling vendor service visits for office equipment, coordinating onsite meetings, and providing IT support when needed. Manage onboarding and offboarding for new hires, interns, and contractors, and partner with HR representatives to handle onsite interview logistics. Coordinate workflow processes with various divisions to ensure efficient handling of team requests. Solve administrative problems by analyzing workflows and identifying creative solutions that align with company policies and procedures. Respond to employees’ questions about administrative policies and communicate updates and changes to management.

Responsibilities

+ Coordinate daily requests from the sales teams, including meetings, events, purchase requests, travel arrangements, and registrations.

+ Assist with vendor service visits for office equipment and provide onsite meeting coordination and IT support.

+ Manage onboarding and offboarding for new hires, interns, and contractors, and coordinate with HR for interview logistics.

+ Coordinate workflow processes with various divisions to ensure efficient handling of team requests.

+ Solve administrative problems by analyzing workflows and identifying creative solutions.

+ Respond to employees’ questions about administrative policies and communicate updates to management.

Essential Skills

+ 3 to 5+ years of administrative experience supporting a Director.

+ Proficiency in Microsoft Office, SharePoint, SAP or Salesforce.

+ Strong scheduling and travel coordination experience.

+ 3 years of experience with administrative work involving analysis and recommendations.

+ Ability to work in a complex department and maintain large databases.

+ Remarkable organizational skills and ability to meet deadlines.

+ Excellent written and verbal communication skills.

+ Minimum typing speed of 55 WPM.

Additional Skills & Qualifications

+ Experience supporting senior -level executives in an administrative role.

+ Knowledge of SAP, SharePoint, and Salesforce.com.

+ High school diploma.

Work Environment

This position is based in a Training Center and the Federal Office. The work environment supports growth and learning, offering a stable and long-term opportunity within a privately owned company with a strong track record. The company values long-term employees and has not conducted layoffs since 2008. Testing requirements for this role include proficiency in Outlook, Excel, Word, comprehension, and typing.

Catherine Sullivan

View my availability here:

Book a MeetingPay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vienna,VA.

Application Deadline

This position is anticipated to close on Jul 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.