• Talent Acquisition Coordinator

    Aston Carter (Wheeling, IL)


    Job Description

    As a Talent Acquisition Coordinator, you will play a pivotal role in enhancing the Talent Acquisition experience by supporting interview logistics, compliance administration, and vendor transactions. This role demands exceptional organizational and coordination skills, the ability to handle sensitive information discreetly, and agility to thrive in a collaborative environment. You will be resourceful, detail-oriented, and dedicated to achieving operational excellence, supporting the broader recruiting team.

    Qualifications

    + Bachelor’s degree minimum

    + 1-3 years’ experience in a coordination role ideally within an onsite or in-house Talent Acquisition team

    + Experience with Applicant Tracking Systems and Microsoft Office tools (Workday ATS preferred)

    Responsibilities

    + Collaborate with hiring managers and candidates to secure interview availability and address inquiries.

    + Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel, and manage supporting logistics.

    + Initiate and oversee pre-employment checks for all US hires to ensure a seamless onboarding experience, working with internal stakeholders such as HR Operations, Benefits, and IT.

    + Review new requisitions within UCAN and LATAM regions for accuracy and completeness, ensuring prompt allocation to the relevant recruiter.

    + Create, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers, and monitor invoice status for timely and accurate vendor payments.

    + Initiate, review, and process Form I-9 submissions, and complete timely submissions to E-Verify in accordance with USCIS instructions and regulations.

    + Provide system support to Hiring Managers and Recruiters as required, acting as a Subject Matter Expert on Workday Recruiting and recruiting processes.

    + Contribute to a first-class candidate experience and represent the Talent Acquisition team when meeting and greeting candidates.

    + Proactively build positive relationships with internal and external stakeholders.

    + Participate in continuous improvement projects.

    Hours:

    Monday through Friday- 8am to 5pm CST (will be hybrid 2-3 days onsite)

    Pay and Benefits

    The pay range for this position is $23.00 - $28.80/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Wheeling,IL.

     

    Application Deadline

     

    This position is anticipated to close on Jul 22, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.