• Program Coordinator

    WMCHealth (Valhalla, NY)


    Program Coordinator

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Clerical/Administrative Support

     

    Department: Surgery

     

    Union: No

     

    Position: Full Time

     

    Hours: 5 & 40

     

    Shift: AM

     

    Req #: 43552

     

    Posted Date: Jul 07, 2025

     

    Hiring Range: $31.68-$39.83

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29748) Internal Applicant link

    Job Details:

    Job Summary:

    The Program Coordinator is an advanced level administrative coordinator who will be responsible for managing department & section accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of surgery.

    Responsibilities:

    + Manage heavy calendar; scheduling all meeting and appointments (both electronic and paper calendars).

    + Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international).

    + Monitor all expenses for grants, royalty accounts, retention funds, etc.

    + Work independently on updating training grants tables as requested.

    + Assist with grant application preparation and monitoring of funding received.

    + Preparation of manuscripts for submission and uploading to applicable databases.

    + Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in timely manner and contacting authors regarding decisions on manuscripts.

    + Typing and management of all letters of reference and recommendations- ensuring all due dates are met.

    + Maintain and renew all of Chiefs' memberships to societies and journal subscriptions.

    + Maintain and update several databases such as Endnote.

    + Maintain confidential files: including patient information.

    + Prepare purchase orders and requests payments for invoices related to publications and manuscript printing.

    + Assist Chiefs with society memberships, preparation and distribution of posters and power point slides, typing introduction speeches, coordination of monthly dinners- ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees.

    + Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and Power Point presentations for various lectures.

    + Perform other duties as assigned.

    + Liaison with Practice offices and clinics.

    + Assistance with administration of the International Research Fellowship program.

    + Assists Chiefs with onboarding medical students for research projects, as needed.

    + General Department of Surgery administrative tasks as requested.

    + Ability to attend Monthly meetings, beginning at 7:00 am.

    + Coordination of section meeting minutes.

    + Ability to become an expert in the knowledge of these accreditation programs.

    + Assistance with coordination of section meetings

    + Assist with preparation and documentation of program requirements for section programs.

    + Coordination of projects associated with department and section.

    Qualifications/Requirements:

    Experience:

    Minimum of one year of health care program coordination or administrative/clerical experience , required.

    Education:

    Bachelor’s degree from an accredited institution, required. Or Equivalent combination of experience and education may be substituted for degree requirement.

    Licenses / Certifications:

    Other:

    Advanced Office, Excel and PowerPoint is a must for this position. Ability to multi-task and take initiative is a must. Excellent written and oral communications skills, including eye for detail and command of language and grammar. Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29748) Internal Applicant link

     

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