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Contract Administrator IV - Division of Aging and Adult Protective Services (AAPS)

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Contract Administrator IV - Division of Aging and Adult Protective Services (AAPS)

Salary

$71,544.00 - $114,492.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

IHA 04611 06/25/2025

Department

Colorado Department of Human Services

Division

OAADS - Aging and Adult Services

Opening Date

07/08/2025

Closing Date

7/27/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1575 Sherman St Denver, 80203

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Hybrid work place - Wednesdays and Thursdays in person reporting to 1575 Sherman St.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

The Division of Aging and Adult Protective Services (AAPS) is one of four Divisions within the Office of Adult, Aging and Disability Services. The Division exists to provide state leadership and supervision for all services (state, county, local, non- profit, etc.) in the administration and coordination of services to older adults, to include oversight of all 64 county departments of social/human services in the administration of Adult Protective Services (APS) programs as well as the 16 Area Agencies on Aging (AAA) in the administration of programs and services funded by the Older Americans Act (OAA) and State Funding for Senior Services (SFSS).

Description of Job

The Contract Administrator IV will serve as the staff authority and lead staff responsible for the development and implementation of the Division’s oversight and monitoring activities of AAAs for the State Unit on Aging (SUA), to ensure compliance with all applicable statutes, rules and policies. The position determines when patterns or trends exist across the AAA regions that would require additional action and/or intervention and makes those recommendations to Division leadership. Additionally, this position serves as the division expert, staff authority, for developing and monitoring contract compliance with the AAAs to ensure delivery of OAA and SFSS services in accordance with the State and federal requirements. The position is also responsible for reviewing and approving monthly AAA reimbursement requests to ensure compliance with requirements identified in state and federal regulations.

Additionally, as a Contract Administrator IV, you can expect to:

+ Design and implement a comprehensive program integrity strategy to ensure AAA compliance with federal and state statutes, regulations, policies and program requirements

+ Developing and administering contracts with the 16 Area Agencies on Aging in Colorado as well as contracts related to grants and other programs

+ Annually, the Contract Administrator IV will monitor AAAs for compliance, produces written monitoring reports, collaborates with other SUA staff on effective compliance action plans, and provides recommendations to the Unit to improve overall program effectiveness

+ Exhibit mastery of the Colorado Procurement Code and rules as well as understanding of the State’s fiscal management system

+ Responsible for the monitoring and processing of monthly reimbursement requests from the 16 AAAs. This involves reviewing the accuracy of monthly requests, reconciling requests with data from the state-approved data system, and providing technical assistance with AAAs to resolve issues to ensure timely reimbursement of services

+ Work closely with program staff, data staff, and Unit support staff to coordinate this monthly reimbursement process to ensure overall fiscal accountability

+ This position is responsible for conducting other duties as assigned based on the needs of the Department, the Office, or the Division leadership

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

+ Seven (7) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

+ A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years.

Preferred Qualifications:

+ Exceptional acumen in interpreting federal and state regulations, contractual agreements and obligations, and legal documentation

+ Experience overseeing monitoring and/or quality assurance activities for government-funded services

+ Experience interpreting complex rules, regulations, and standards and applying the knowledge to specific situations;

+ Self-motivation with strong, proven analytical and problem solving skills, attention to detail, and eagerness to continuously learn

+ Ability to quickly absorb technical concepts and communicate effectively with non-technical and technical audiences, verbally and in writing

+ Previous experience working in local, state or federal government.

+ Experience with interpreting statute and contract requirements

+ Experience with the State accounting system (CORE) and knowledge of State of Colorado Fiscal Rules.

Conditions of Employment:

+ CDHS employees (all Direct contact with vulnerable persons):

CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services),Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact [email protected]

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program (https://coloradostateofhealth.com/)

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~ (https://cdhs.colorado.gov/information-for-job-applicants#eoe)

Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

+ Yes

+ No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

04

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

05

As applicable, please describe how your professional experience and background meets each of the Preferred Qualifications listed on this job posting. *Please Note: Applicants are not required to possess the preferred qualifications; but preference will be given to candidates based on how many of the preferred qualifications they demonstrate via this application. Responses should contain enough information and specific examples to demonstrate that you meet the preferred qualifications you have described

06

How many years of experience do you have with contract development and management, especially government contracts?

07

Please reference where the experience in question 6 is listed in your application. [X years at ABC company doing (provide succinct summary)]

08

How many years of experience do you have with monitoring programs for fiscal and programmatic compliance?

09

Please reference where the experience in question 8 is listed in your application. [X years at ABC company doing (provide succinct summary)]

10

How many years of experience do you have with financial reconciliation processes?

11

Please reference where the experience in question 10 is listed in your application. [X years at ABC company doing (provide succinct summary)]

12

How would you work to strengthen equity, diversity, and inclusion both within the Unit and through the Unit's work?

13

In an effort to support your needs for compensation, please list your starting salary expectations. PLEASE NOTE: Answers stating "Negotiable" or responses with no range given may affect your status in the selection process.

Required Question

Employer

State of Colorado

Address

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Website

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