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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400410 Biochemistry and Biophysics

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Responsible for aspects of graduate and/or undergraduate academic administrative matters. Monitors the progress of students toward degree completion, and performs related administrative, advisory, and editorial duties. Assists with activities related to attracting prospective students. Keeps accurate and complete student records and ensures students complete college requirements. Processes student financial appointments. Assists with student life issues, counseling and/or referring students as appropriate. Assists with arranging special events.

ESSENTIAL FUNCTIONS

+ Oversees the administrative procedures of an academic department.

+ Responsible for aspects of graduate and/or undergraduate academic advising and admission matters, such as registration, class schedules, course catalog, department brochures, grades reporting, and application process.

+ Serves as the liaison between students and faculty for academic records, educational program data support, recruitment and admission, and technological support.

+ Coordinates student activities, awards, and internship opportunities.

+ May recommend and give input to strategic initiatives.

+ Works closely with faculty across campus to ensure student’s success.

+ Manages the hiring process for students and faculty staff for department.

+ Initiates, develops, enters, and manages course schedule for both graduate and undergraduate courses offered by the department.

+ Works closely with faculty for teaching assistant selection process.

+ Tracks the processing of all application and admission materials through various admissions systems for the different educational programs.

+ Utilize systems to manage applicant data and provide reports and required information to appropriate faculty staff.

+ Represents department during academic open houses, undergraduate and/or graduate fairs.

+ Advises students in academic program and works with prospective and incoming students.

+ Answers queries from prospective students during the admissions process.

+ Connects companies with students for internship and employment opportunities.

+ Invites alumni to engage with current students for career talks.

+ May assist with curriculum management and manage student courses and degree completion plans.

+ Advises undergraduate students in academic program planning.

+ Monitors active student employees in the department. Initiates, develops, enters, and manages course schedule for both graduate and undergraduate courses offered by the department.

+ Consults with instructors on various aspects of classroom administration, provides support for the current semester, and works with faculty to plan logistics for the next school year.

+ May edit and oversees program course-builds in UR Student for semesters.

+ May create content and provide updates to department website, including most accurate information related to faculty, students, alumni, courses, course offerings, undergraduate academic awards, prize, opportunities and current events.

+ Communicates to students via email and social media about upcoming events, deadlines, and opportunities.

+ Acts as a resource for inquiries regarding the undergraduate and/or graduate program at the University.

+ Manages departmental records associated with student and course enrollment.

+ Responsible for all student data associated with program and activities.

+ Develops, manages, tracks, and monitors all official, confidential academic records of current graduate and/or undergraduate students for a department, ensuring the accuracy, integrity, and security of all records. Ensures all course data is entered correctly, accounting for variables such as co-locations, audio-visual requirements, anticipating and resolving conflicts.

+ Responsible for event management and communicates with vendors when organizing events.

+ Works closely with faculty to develop tools for the instruction of their course.

+ Creates training materials to acclimate new faculty to virtual environments such as Blackboard and Zoom.

+ Works closely with staff to acquire new information, strategize issues, and disseminate information as needed.

+ Ensures classrooms are equipped with the appropriate technologies for in-person teaching and facilitates special needs for virtual instruction.

+ May manage documents for the graduate and/or undergraduate committees and prepare all necessary information for all faculty to determine outcome results.

+ May be responsible for managing annual budgets for department or program.

+ May process account transactions.

+ May maintain tracking of expenses and assistance in budget planning.

+ May prepare all forms generating stipends, tuition, and health insurance for students.

+ May coordinate expenditures, reviews, approve invoices, payrolls, and other personnel actions.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

+ Bachelor's degree and 1 year of relevant experience required

+ Or equivalent combination of education and experience

+ Advising experience and program management in higher education preferred

+ Experience with student information systems preferred

KNOWLEDGE, SKILLS AND ABILITIES

+ Leadership and excellent organizational skills required

+ Close attention to detail required

+ Excellent communication and interpersonal skills preferred

+ Skilled with Microsoft Office software, including Outlook, Word, Excel and PowerPoint, preferred

+ Proficient in database management and reporting software preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.