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Working Title: Executive Administrative Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: Indian Affairs Council

+ **Job ID** : 87361

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/08/2025

+ **Closing Date** : 07/22/2025

+ **Hiring Agency/Seniority Unit** : Minnesota Indian Affairs Council (MIAC)

+ **Division/Unit** : Indian Affairs Council / Executive Support

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes, up to 25%

+ **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : MIAC main office

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides executive administrative support primarily to the MIAC Executive Director and the MIAC Executive Board. This position serves as an administrative liaison between governments, state agencies, employees, and the public to ensure all internal and external objectives are met. This position also provides backup support to the communication position.

This position specifically will provide all administrative functions related to American Indian community forums, legislative meetings, and board meetings. Additionally, this position will provide administrative assistance to the executive director and any legislative reporting requirements. Additionally, this position contributes to the finalization of all reports and legislative papers by proofreading and distributes all reports to the public via website and through the mail.

This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the** Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) **for details** **.

Minimum Qualifications

Skills in

+ Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.

+ Typing/Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

+ Using advanced spreadsheets features such as formula creation to manipulate and sort data.

Knowledge of

+ Writing and editing materials for a variety of audiences, including review for grammar, spelling, and punctuation.

+ Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.

+ Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

Preferred Qualifications

+ Two years of administrative experience

+ Proven experience working with tribes and tribal governments.

+ Knowledge of Ojibwe and/or Dakota language preferred.

+ Database Management skills.

Additional Requirements

This position requires successful completion of a reference check.

Incumbent must maintain valid driver's license, and insurance, OR have other reliable transportation.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.