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Description

A financial firm based in West Los Angeles is currently seeking an Administrative Assistant on a contract-to-hire basis. In this onsite position, you will play a key role in providing comprehensive support to ensure the smooth operation of the office. The role is scheduled Monday through Friday, from 7:30 a.m. to 4:30 p.m.

Administrative Responsibilities:

+ Uphold professionalism and strong communication skills, always prioritizing excellent client service.

+ Handle sensitive materials and requests with the utmost confidentiality.

+ Support office operations and assist in project tasks, following guidance on action items.

+ Maintain and update the organization’s master calendar, ensuring all employee notifications and meetings are accounted for and prepared.

+ Manage calendars by organizing, coordinating, and scheduling meetings to suit all stakeholders.

+ Assist with issuing access devices and facilitating visitor guest passes.

+ Coordinate travel arrangements, including transportation and lodging, while considering preferences and budget limitations.

+ Monitor and track COPA Jira tickets to ensure timely resolutions and escalate as needed.

+ Prepare and reconcile expense reports in a timely manner.

+ Update and maintain the Salesforce CRM database, ensuring accurate contact information, meeting logs, and notes.

+ Provide project management support by tracking tasks and progress as directed.

+ Draft and edit correspondence and memos with a focus on clarity and grammatical precision.

Office Operations Support:

+ Assist in updating procedures and organizational rosters as required.

+ Stay well-informed of policy changes and organizational updates.

+ Serve as a professional and courteous point of contact to address internal and external calls, inquiries, and visitors.

+ Ensure the office opens and closes properly each day and maintain adequate supply levels.

+ Organize and oversee conference room usage, including setup for video conferencing, presentation materials, catering, and cleanup.

+ Facilitate the weekly company lunch by managing food orders, setup, and post-event cleanup.

+ Coordinate with facility vendors for services and submit online maintenance requests for issues such as lighting, HVAC, and plumbing concerns.

+ Provide support to the Corporate Administration team, offering coverage when team members are out of office.

+ Participate in annual fire drill meetings and serve as part of the emergency evacuation team.

+ Help onboard new hires by assisting with orientation processes.

+ Manage outgoing and incoming mail and packages, ensuring timely distribution.

+ Perform other tasks and projects as assigned by the Vice President and Senior Office Manager.

This position is an excellent opportunity for a highly organized, detail-focused, and proactive professional looking to contribute meaningfully to a growing finance firm.

Requirements • Bachelor’s degree from an accredited institution.

• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

• Strong communication skills with the ability to manage email correspondence professionally.

• Experience in scheduling appointments and coordinating calendars.

• Ability to provide exceptional customer service and handle inbound and outbound calls.

• Skilled in data entry with attention to accuracy and detail.

• Capable of multitasking and prioritizing tasks in a fast-paced environment.

• Previous experience in administrative roles is preferred. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .