"Alerted.org

Description Duties/Responsibilities:

• Review and process invoices, ensuring appropriate documentation and support prior to payment.

• Facilitate payment of vendors in accordance with company policy.

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

• Manage the accounts payable email inbox and respond to inquiries promptly and professionally.

• Work across organization to ensure that PO’s, receipts and invoices match with proper accounting codes.

• Reconcile AP supporting ledger to general ledger and vendor statements; resolve any discrepancies.

• Maintain the company’s ACH and Positive Pay information with the financial institution and handle stop payments when applicable.

• Maintain ERP vendor files, including payment terms, payment methods, bank account data, EIN’s and 1099 status.

• Assist in annual 1099 process.

• Record company credit card transactions and ensure appropriate documentation and treatment for GAAP and tax reporting.

• Ensure appropriate sales and use tax is calculated and recorded.

• Manage petty cash by recording entry and verifying documentation.

• Other related duties as assigned. Requirements

+ Must have ample Microsoft Office skills, primarily proficient in Microsoft Excel.

+ Willing and able to become proficient with the company’s ERP software.

+ Excellent organizational skills with a keen attention to detail.

+ Ability to maintain confidential and meticulous records.

+ High school diploma required; Business or Accounting degree preferred.

+ Certified Accounts Payable Professional (CAPP) certification preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .