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The Department of Chemistry has an exciting opportunity for a full-time Sr. Administrative Assistant to work in the Coral Gables campus.The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitatethe efficient operations of the office.

CORE JOB FUNCTIONS1. Supports department and/or department leadership with daily clerical tasks.2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or othermessaging on behalf of department leadership.4. Plans meetings and takes detailed minutes, as needed.5. Answers phone calls, provides information to callers or connects callers to appropriate staff.6. Schedules appointments and updates calendars.7. Makes travel arrangements and reservations for department leadership and staff, as needed.8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.9. Greets and provides general support to visitors.10. Develops and maintains department filing system.11. Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities asnecessary.

CORE QUALIFICATIONSEducation:High school diploma or equivalent

Certification and Licensing:Not Applicable

Experience:Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:• General knowledge of office procedures and operations• Ability to accurately prepare and maintain records, files, reports and correspondence• Ability to communicate effectively in both oral and written form• Ability to maintain effective interpersonal relationships• Ability to process and handle confidential information with discretion• Skill in completing assignments accurately and with attention to detail• Proficiency in computer software (i.e., Microsoft Office)

Department Specific Functions• Creates and distributes Qualtrics surveys to streamline department processes• Create survey data reports with the data collected and distributing to the department chair.• Collaborate with the Ungraduated Director to make grade changes, drop-adds, incomplete forms, faculties syllabi, and summer transfer evaluations.• Assist with job postings, scheduling, work assignments, and onboarding for student workers• Process DS-2019 applications and other necessary documents for J-1/H-1 Visa (i.e., visiting scholars)• Responsible for regularly updating department social media and website• In concert with UM, ensures Hurricane preparedness for the department, including maintaining up-to-date policies and procedures, training relevant departmental staff members, and securing department as necessary.• Responsible for managing space allocations (“USpace”) and access control for the department; Canelink access, key request, parking

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A5