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Overview

The Administrative Assistant will provide office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its customers. Requires a variety of activities to include customer service, filing, data entry, answering telephones, basic bookkeeping, accounts payable, report production, and various operational tasks, daily, and during special events or unplanned circumstances.

**Pay:** $20.00/hr (Full-Time permanent role)

The pay listed is the salary rate for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM

ABM 2025 Employee Benefits (Frontline) (https://www.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Frontline\_v2\_English\_9.5.24.pdf) | Programa de Beneficios de ABM (2025) (https://www.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Frontline\_Spanish\_v2\_9.5.24.pdf)

Essential Duties:

+ Provide receptionist services, greet and assist visitors, answer phone and direct calls, produce forms (e.g. refund requests) and issue receipts.

+ Provide administrative office support in order to ensure effective and efficient operations.

+ Perform revenue and ticket data entry and monthly/HID card parker

+ Activate and deactivate keycards in Parking Access and Revenue Control Systems (PARCS).

+ Perform base data entry for Accounts Payable (AP). Monitor, submit, and track invoices for approval in AP Workflow.

+ Maintain and submit payroll with proper allocation and classification of hours.

+ Maintain absentee and disciplinary tracking to ensure proper payroll and accounting, and employee corrective action files.

+ Maintain employee files.

+ Assist with preparation and coordination of special events.

+ Prepare daily Operations Report.

+ Prepare agenda for weekly Operations Meetings.

+ Prepare, distribute and track monthly safety training bulletins.

+ Perform duties as cashier or shift lead in special or unplanned circumstances.

+ Perform other duties and projects as assigned.

Qualifications:

+ Previous experience in customer service preferable

+ Previous office clerical and payroll experience a plus

+ Very good organizational and multi-tasking abilities expected

+ Excellent verbal and written English communication skills required

+ Excellent customer service skills required

+ Proficiency with Windows, Excel, Word, Access, PowerPoint and Outlook required

+ College degree preferred

+ Must be able to lift 35 lbs.

+ Must be able to pass background checks required to obtain and maintain airport security badge access

ABM is an EEO (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

REQNUMBER: 124297

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.