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Details

**Open Date** 07/09/2025

**Requisition Number** PRN42450B

**Job Title** Coordinator, Administrative Program

**Working Title** Coordinator, Professional Identity Formation

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday – Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC , UT 84113.

**VP Area** U of U Health - Academics

**Department** 02045 - SOM Student Affairs

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $42,000 – 44,000/annually

**Close Date** 09/09/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The**Office of Student Affairs**with the Spencer Fox Eccles School of Medicine ( SOM ) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Professional Identity Formation ( PIF ) Coordinator provides administrative support to the SOM Student Affairs team. This unique role directly supports the Professional Identity Formation and**RealMD**team with coordinating events, and curriculum implementation. Supports faculty coaches, PIF staff and student leaders with organizing and disseminating information. This position will cross-train in all aspects of Student Affairs, including involvement in and completion of annual projects and events, and provides additional support to other Student Affairs team members during busy seasons.

Our generous**University staff benefits package**includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

+ Provide faculty, staff, and student support for professional identity formation initiatives.

+ Coordinates PIF Faculty and PIF Associate Director scheduling related to meetings and consultations with Deans office units and outside constituents.

+ Create and maintains of all PIF canvas courses including communication, tracking assignment completion and grading.

+ Plan PIF related events including venue, catering, printing, ordering supplies and collecting presentation slide decks.

+ Participate in after-hours events as needed.

+ Assist with RealMD podcast and social media content.

+ Coordinate class meeting including meeting set up, catering orders, and posting materials to relevant Canvas Pages.

+ Register travel and issues reimbursements for faculty, students, and staff.

+ Serve as primary support on Student Affairs event committees.

+ Provide back-up support for Program Assistant with front office coverage, scheduling meetings, reserving rooms, ordering supplies for the Student Lounge/office, and ordering catering for class-wide events.

+ Support Learning Community Coaches through organizing and disseminating information and resources, maintaining relevant Canvas Pages and scheduling trainings.

+ Provides ongoing support PIF related electives and leadership retreats.

+ Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.