• BOB-Expense Analyst

    City of New York (New York, NY)


    Job Description

    Civil Service Title- Administrative Procurement Analyst

    * IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST, OR ELIGIBLE UNDER THE 55-A PROGRAM. PLEASE INDICATE ON YOUR RESUME.*

     

    The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Senior Director of Finance, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.

    Responsibilities will include but are not limited to:

    Monitor the Division’s Expense Contract and Procurement programs.

     

    Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.

     

    Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.

     

    Ensure proper execution of funding requests, including preparation and submission of budget modifications.

     

    Prepare requisitions, contract encumbrances and task order registrations

     

    Prepare documents using agency and citywide systems FMS and PASSPort

     

    Complete Financials, Budget allocations, and launch PO in PASSPort.

     

    Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.

     

    Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.

     

    Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.

     

    Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.

     

    Perform related duties and special projects as assigned.

     

    Preferred Skills

     

    Proficient in FMS2, FMS3, and Passport

     

    Knowledge of the NYC budget process and OTPS tracking

     

    Experience with purchase requisitions and invoice processing

     

    Familiar with NYC procurement rules, M/WBE, and preferred vendors

     

    Skilled in vendor coordination and internal collaboration

     

    Strong in Excel and Microsoft Office tools

     

    Experience with grant-funded budgets and compliance

     

    Excellent organizational, analytical, and communication skills

    Work Location

    55 WATER ST, MANHATTAN, 10041

     

    Hours

     

    35

     

    Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 718148. For other applicants, go to www.nyc.gov/careers and search for Job ID# 718148 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

    ADM PROC ANAL-NM FRM M1-3 - 8297A

    Qualifications

    1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

    2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

     

    Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 73,419.00

     

    Salary Max: $170,864.00