• Unit Secretary / Office & Administrative…

    State of Minnesota (Bemidji, MN)


    Working Title: Unit Secretary

     

    Job Class: Office and Administrative Specialist, Intermediate

    Agency: Direct Care and Treatment

    + **Job ID** : 87409

    + **Location** : Bemidji

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 07/10/2025

    + **Closing Date** : 07/16/2025

    + **Hiring Agency/Seniority Unit** : Direct Care and Treatment / DCT Ah Gwah Ching AFSCME

    + **Division/Unit** : Mental Health & Substance Abuse Treatment Services / CBHH Bemidji Nursing 2

    + **Work Shift/Work Hours** : Day Shift / 10:00am-6:30pm

    + **Days of Work** : Monday - Friday

    + **Travel Required** : Yes; up to 5% to transport materials and attend off-site meetings or trainings

    + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : CBHH Bemidji

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    Community Behavioral Health Hospital (CBHH) in Bemidji is seeking a talented, mission driven, person-centered Unit Secretary / Office & Administrative Specialist, Intermediate to join our team. CBHH are 16-bed inpatient psychiatric facilities for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.

     

    This position exists to provide clinical support services to patient care units. This includes managing patient medical records, written materials and reports using multiple procedures, including computers and other technical equipment. The Unit Secretary serves as a receptionist to the unit and performs duties and has responsibilities that are essential to the operations of the unit.

    Minimum Qualifications

    + Communication skills Communicate respectfully with patients and relays messages between patient and staff.

    + Customer Service skills sufficient to Greet visitors and provides assistance and direction as needed. Answer phone, direct calls, take and convey messages between units, other departments, community facilities, and unit staff.

    + Data entry performance sufficient to enter medical record data accurately

    + Database, documents, and records management experience to organize medical record at time of admission and prepare medical record for patient transfers or discharges.

    + Possession of valid drivers license sufficient to operate a state vehicle for transportation needs.

    Preferred Qualifications

    + Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance workorder systems and learning management systems.

    + 1 to 3 years of office management experience with medical records management

    + Experience providing clerical or office support in a healthcare setting, such as hospital, clinic, or nursing home.

    Additional Requirements

    To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

     

    REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

     

    Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.