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Coordinator II, Instruction Management Office (IMO) (Galveston)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2503672

Minimum Qualifications:

+ Associate's degree or equivalent; 3 years related experience.

Preferred Skill/Competency:

+ Incumbent should be competent in MS Word, Excel, Power point, Outlook E-mail, Microsoft Web Expression (or other web development software), experience with Blackboard, Gradebook and Access.

+ Prefer experience with ONE45, ExamSoft and Examplify.

+ Prefer applicant with medical terminology experience and spelling aptitude.

+ Ability to work well and in a collaborative manner in a team environment as well as independently when necessary

+ Excellent written and verbal communication skills

+ Excellent time management skills highlighting abilities to multi-task multiple projects, prioritize, organize, strategically plan, problem solve and meet deadlines in an organized and detail-oriented manner.

Preferred Work Experience:

+ Prefer applicant with 3 years of experience coordinating academic or educational programs.

+ Prior work with faculty members and/or upper-level management

Preferred Qualifications:

+ Prefer applicant with 3 years of experience coordinating academic or educational programs.

+ Prior work with faculty members and/or upper-level management

Job Description:

To manage activities for a project or program.

Job Duties:

+ Work with students, faculty and staff in the John Sealy John Sealy School of Medicine and in an academic health-science center, coordinating course activities related to students in Years 1 and 2 courses.

+ Responsibilities include, but are not limited to:

+ Serve as a liaison between and provide assistance to students and teaching faculty.

+ Coordinate and provide support for courses in Years 1 and 2as assigned.

+ Ensure specified course goals and objectives are accomplished in accordance with IMC policies and procedures.

+ Maintain, update and revise course website(s) in Blackboard.

+ Arrange and manage scheduling and room reservations.

+ Arrange and attend course committee meetings, staff meetings and training sessions.

+ Coordinate course lab activities as assigned.

+ Create/edit/produce/publish educational and assessment materials.

+ Proctoring SOM exams.

+ Create Gradebook templates, prepare and confirm score calculations, post course scores and final grades.

+ Maintain confidentiality and follow FERPA guidelines.

+ Access, enter course and validate student grades via MyStar system.

+ Assist faculty with NBME customized exams editing, implementation and management.

+ Assist faculty with preparing weekly quizzes in Examsoft and launching quizzes for students in Examplify software.

+ Prepare and manage TBL activities via Allele software.

+ Prepare and review course evaluation reports using ONE45 software.

+ Document Faculty Teaching Efforts for assigned courses.

+ Maintain organized filing system (both digital and paper files) including required pre- and post-course checklists. Prepare files annually for records retention following appropriate guidelines.

+ Support overall function of the Instruction Management Office & staff, with other duties as assigned.

+ This cross-functional position supports multiple functions of the Instruction Management Office & staff with other duties as assigned.

+ This position requires working physically and in-person at multiple locations across the Galveston campus

Salary Range:

$53,280 - $66,600;Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation