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Executive Assistant
- Robert Half Office Team (Webster, NY)
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Description We are looking for an experienced Executive Assistant to join our team on a contract basis in Webster, New York. In this role, you will provide high-level administrative support to leadership, ensuring day-to-day operations run smoothly. If you excel in managing complex schedules, coordinating travel, and handling correspondence, we encourage you to apply.
Responsibilities:
• Manage and maintain executive calendars, including scheduling meetings and conference calls.
• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.
• Prepare and edit presentations using PowerPoint and other tools to support leadership initiatives.
• Handle detailed correspondence and communication with internal and external stakeholders.
• Organize and facilitate virtual meetings using platforms such as Cisco Webex.
• Monitor and process expense reports using systems like Concur, ensuring compliance with company policies.
• Assist in tracking timekeeping and payroll processes using systems such as Kronos.
• Provide support for financial services tasks, leveraging tools like ADP.
• Maintain confidentiality while handling sensitive information and documents. Requirements • Proven experience as an Executive Assistant or in a similar role.
• Proficiency in calendar management and scheduling.
• Strong skills in travel coordination, including international arrangements.
• Excellent written and verbal communication abilities.
• Familiarity with tools such as Cisco Webex, Concur, and Kronos.
• Ability to create well-structured and impactful PowerPoint presentations.
• Ability to manage multiple priorities effectively and meet deadlines.
• High level of discretion in managing confidential information. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
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