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Description We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.

Responsibilities:

• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.

• Maintain and update website content, ensuring accurate and timely updates.

• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.

• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.

• Provide assistance in communication with project participants and stakeholders.

• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.

• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.

• Perform receptionist duties, such as answering inbound calls and managing inquiries.

• Assist with data entry and administrative office tasks as needed.

• Carry out additional duties assigned by the Executive Director. Requirements • Minimum of 3 years of experience in administrative support or a related field.

• Proficiency in Microsoft Word and basic office software.

• Strong skills in data entry and record management.

• Experience in event coordination and logistical planning.

• Ability to handle inbound calls and deliver receptionist services with attention to detail.

• Familiarity with website content updates and editorial processes.

• Excellent organizational and communication skills.

• Ability to adapt and assist with diverse administrative tasks as assigned. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .