• Administrative and Operations Coordinator

    Robert Half Technology (Brighton, MA)


    Description

    This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week

     

    Job Title: Administrative and Operations Coordinator - Technology Team Support

     

    Job Summary: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.

    Key Responsibilities:

    + Scheduling: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.

    + Data Input & Tracking: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.

    + Certification and Training Follow-Up: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.

    + Documentation: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.

    + Reporting: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.

    + Consistent Outreach: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.

    + Process Improvement: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.

    Requirements

    Qualifications and Skills:

    + Organization: Demonstrated ability to manage multiple tasks, deadlines, and priorities simultaneously.

    + Attention to Detail: Accurately track and document progress, identifying gaps or incomplete assignments.

    + Communication Skills: Clear and professional verbal and written communication, including the ability to follow up persistently yet respectfully.

    + Technological Proficiency: Experience with scheduling tools, spreadsheets, databases, and tracking systems (e.g., Excel, SharePoint, CRM, or similar tools).

    + Problem Solving: Ability to foresee and address potential issues in scheduling, tracking, or outreach.

    + Time Management: Efficiently prioritize follow-ups based on urgency and deadlines.

    + Familiarity with compliance training and certifications (a plus).

    Preferred Experience:

    + 2+ years in an administrative coordination, technology operations, or scheduling role, preferably in a technology-driven organization.

    + Success working in fast-paced environments that require consistent outreach and documentation.

     

    Technology Doesn't Change the World, People Do.®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .