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POSITION TITLE: Administration Specialist

PAY RATE: $15-$17/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

As an Administrative Specialist, you’ll be the heartbeat of our office operations, ensuring a welcoming, organized, and efficient environment that supports our legal service teams and clients. Whether you’re coordinating meetings, managing supplies, assisting visitors, or keeping our reception space spotless and professional, your attention to detail and proactive approach will make a daily impact. This is a great opportunity to join a dynamic, collaborative team where no two days are the same.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Serve as a first point of contact by managing calls, visitors, and office mail

• Organize and maintain office supplies and shared spaces

• Support administrative team and cross-functional departments with clerical needs

• Schedule and prepare conference rooms and manage the company calendar

• Coordinate catering and hospitality for on-site meetings and guests

• Assist with the delivery and documentation of packages and mail

• Collaborate with Records Support to manage custodian payments for records

• Uphold HIPAA compliance in the handling of confidential records and materials

• Complete special projects and ad hoc assignments as needed

WHAT YOU’LL BRING:

• A positive, proactive attitude and a genuine desire to help others

• High attention to detail, with excellent organizational and time management skills

• Strong interpersonal and customer service skills

• Ability to multitask and adapt in a fast-paced, professional environment

• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and basic office tech

• Reliability, punctuality, and commitment to upholding company values

• Strong verbal and written communication skills

QUALIFICATIONS:

• High school diploma or equivalent required

• 2+ years of administrative or office support experience preferred

• Familiarity with HIPAA compliance a plus

SUPERVISORY RESPONSIBILITIES

The Administration Specialist has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.

Job Details

Pay Type Hourly

Hiring Min Rate 15 USD

Hiring Max Rate 17 USD