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EMPLOYEE BENEFITS ADMINISTRATOR

Dunkirk, NY (http://maps.google.com/maps?q=17+W.+Courtney+St.+Dunkirk+NY+USA+14048)

Description

Position Data:

Title: Employee Benefits Administrator

Grade: 9 Non-exempt

Reports to: Chief Human Resource Officer

Basic Function or Position Summary:

Responsible for the administration of the Employee Benefit programs. Acts as backup in

the absence of the Payroll Administrator and HR Specialist.

Pay rate will be $23.23 per hour

Requirements

Position Responsibilities and Specific Duties:

• Administration of benefit programs, including but not limited to health & dental

insurance, Life Insurance, TDA, flex plan spending accounts and optional insurance

benefits. Coordinates the annual evaluation of such programs.

• Coordinates the annual open enrollment meetings with insurance representatives and

staff.

• Develops communication tools to enhance understanding of employee benefits.

• Processes required documents to ensure accurate record keeping and proper

deductions. Ensures plans are administered in accordance with federal and state

regulations and plan provisions are followed.

• Coordinates and assists associates with claim resolutions and COBRA coverage as

appropriate.

• Processes benefit enrollments, changes and terminations.

• Maintains group benefits database and updates employee payroll records.

• Serves as Liaison to insurance carriers and employees. Communicates changes and

provides opportunities for on-site presentations and problem resolutions.

• Monitors FMLA, PFL, disability and workers’ compensation leave to ensure legal

compliance and timeliness of employee movement.

• Analyze and reports on employee utilization of current benefits.

• Coordinates pre-employment health assessments and required recertifications.

• Develops and maintains health, medical and benefit personnel records.

• Coordinates benefit and payroll functions with the Payroll Administrator.

• Submits employee statistics to the Chief Human Resources Officer on a monthly basis.

• Responsible for processing of monthly billings and the preparation of withholding

reports and purchase orders for payment. Employee allocations are updated on the

benefits excel spreadsheet. Provide Chief Human Resources Officer with monthly

statistics on WC/DBL/FMLA/PFL.Documents and maintains administrative procedures

for benefit processes.

• Coordinates agency special events, i.e. annual employee picnic, Staff Development

Day etc.

• Acts as back-up for pre-employment and/or random drug and alcohol screening.

• Acts as backup in the absence of the Payroll Administrator and HR Specialist.

• Coordinates and tracks workflow, schedule, projects, etc...to ensure paperwork is

complete and follow-up is provided in a timely and appropriate manner.

• Promotes agency mission.

• Maintains confidentiality and complies with the code of ethics.

• Maintains consistent professional customer service.

• Other duties as designated by supervisor.

Key Working Relationships:

A. Internal: Chief Human Resource Officer, Management, Payroll Administrator, HR

Specialist, Finance staff and all COI employees

B. External: Payroll/HR Processing Company, Insurance Companies and Benefit Reps

Supervisory Scope: None

Organizational Responsibilities:

• ROMA Certified Trainer

• Statistical reports as requested

• Required local, state and federal gov’t reports as assigned.

• Adheres to all policies and procedures

• Gathers appropriate documentation and tracks outcomes

• Participates in organizational committee structures as appropriate

• Participates in organizational and divisional management system

Knowledge, Skills Required:

• AAS in Business Administration or Human Resources required, Bachelors in Human

Resources preferred

• A minimum of 2 years experience in HR with benefits experience required

• Working knowledge of employment laws and regulations, i.e. FMLA, PFL, and NYS

Disability etc.

• Knowledge of Payroll and HR systems preferred.

• Good math skills

• Strong problem solving skills

• Excellent organizational and communication skills

• Good team building skills

• Computer Skills – working knowledge of Microsoft Office

• Proven ability to work with staff and the public.

• Must be able to adapt strategy to changing conditions

Physical

• Ability to lift up to and including 10-25 pounds of physical effort

Special Requirements

• Valid driver’s license

• Reliable transportation

• Ability to travel throughout the county

• Must be able to provide consistent even tempered customer service at all times

• Works compassionately with a diverse population