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Job Title: Legal Associate / Paralegal - Corporate Governance Entity ManagementJob Description

Join our dynamic Aerospace Entity Management team within the Legal Contracts and Compliance department. As a Corporate Governance Paralegal in Entity Management, you will play a pivotal role in managing legal entities globally. This remote position allows you to work from anywhere in the US, and you will work closely under the supervision of our Legal Contracts and Compliance attorneys.

Responsibilities

+ Draft, review, and revise corporate governance documents for U.S. and non-U.S. legal entities, including board and shareholder resolutions, annual general meetings, by-laws, certificates of incorporation, proxies, and powers of attorney.

+ Manage updates to directors, officers, and addresses for global subsidiaries and branches.

+ Support Finance, Treasury, Tax, and other groups with special projects like restructurings, recapitalizations, and treasury agreements.

+ Arrange for document notarizations and apostilles, and obtain good standing certificates and similar documents.

+ Timely update and maintain the subsidiary and affiliate database system (GEMS).

+ Maintain minute books, Director/Officer lists, shareholder registries, and corporate records.

+ Analyze processes, recommend improvements, and implement policies and procedures.

+ Respond promptly to internal and external information and document requests.

+ Assist with M&A and post-acquisition integration activities.

+ Prepare delegations and documents as requested by businesses and functional groups.

+ Prepare and/or review government filings for subsidiaries and branches, including annual U.S. state reports.

+ Assist with other projects, including administrative tasks like document storage and data updates.

+ Liaise with and negotiate alternative fee arrangements with outside law firms, review invoices, and submit for approval.

Essential Skills

+ Strong project management skills.

+ Expertise in corporate governance.

+ Proficiency in Microsoft Office Suite.

Additional Skills & Qualifications

+ Bachelor's degree with 8 years of relevant experience, or an Advanced Degree with a minimum of 5 years of experience, or 12 years of relevant experience in the absence of a degree.

+ Experience in an international corporation or law firm overseeing global legal entities is preferred.

+ Notary Public appointment in State/County of hire, or willingness to obtain.

+ Strong computer skills, including prior database experience.

Work Environment

This role is fully remote, allowing you to work from anywhere in the United States. You will utilize various technologies and equipment to collaborate with global teams and manage a diverse portfolio of legal entities.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.