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Job Title: AP/AR Specialist

Job Description

We are seeking an experienced Accounting Specialist to join our dynamic team. This role involves handling both accounts payable and receivable processes. You will be responsible for managing supplier and customer invoices, ensuring accuracy, and maintaining up-to-date records. Your contributions will be critical in supporting month-end financial close activities and enhancing the efficiency of our accounting operations.

Responsibilities

+ Handle the processing of 400–500 supplier invoices monthly, ensuring accuracy and timely disbursements.

+ Match purchase orders, delivery confirmations, and invoices to validate transactions.

+ Initiate and manage electronic payments and transfers.

+ Maintain up-to-date vendor records and respond to inquiries promptly.

+ Reconcile payables and resolve discrepancies.

+ Generate aging reports and assist with month-end financial close activities.

+ Create 100–150 customer invoices monthly across a small client base.

+ Accurately apply incoming payments to customer accounts.

+ Monitor outstanding balances and follow up on overdue accounts.

+ Communicate with clients to resolve billing issues.

+ Provide aging summaries and support forecasting efforts.

+ Contribute to monthly closing procedures.

Essential Skills

+ High school diploma or equivalent.

+ Minimum 2 years of experience in AP and/or AR functions.

+ Familiarity with ERP systems.

+ Proficiency in Microsoft Office, especially Excel, Word, and Outlook.

+ Strong reconciliation skills for both customer and vendor accounts.

+ Excellent interpersonal and communication skills.

+ High attention to detail and ability to manage multiple priorities.

+ Willingness to work overtime during month-end close.

Additional Skills & Qualifications

+ Experience in a production or manufacturing setting.

+ Associate degree in Accounting, Finance, or a related discipline.

Work Environment

The position offers a hybrid work schedule with one day at home and follows a 9/80 schedule, providing flexibility and work-life balance. You'll be working alongside a senior and stable team, including a staff accountant with 15 years of experience, a cost accountant with 5 years, and payroll staff with 5 years. The company is experiencing growth with significant revenue and major defense contracts, creating a positive and collaborative work environment.

Pay and Benefits

The pay range for this position is $52000.00 - $62400.00/yr.

Medial, Dental, Vision, and 9/80 schedule

Workplace Type

This is a hybrid position in San Diego,CA.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.