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ARCHIVES SPECIALIST A, B or C (Records Management)

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ARCHIVES SPECIALIST A, B or C (Records Management)

Salary

$2,922.00 - $5,734.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

210419

Department

DOS-Secretary of State

Opening Date

07/10/2025

Closing Date

7/24/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing and communicating information that enhances commerce, ensures the integrity of Louisiana's elections and preserves, presents and makes accessible government information essential to Louisiana's operations and its recorded history.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.

+ Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Minimum Qualifications

Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=167730) .

Job Duties and Other Information

Job Duties:

+ Researches state and federal laws regarding records management.

+ Meets with state and parish government representatives to assist them in developing and managing their records in an efficient and economical manner.

+ Collaborates with state and parish government agencies in the development of their records retention schedules.

+ Reviews state and parish government agencies' disposal requests to determine if their records have met retention and are eligible for destruction.

+ Presents training to state and parish government agencies on records management practices.

Preferred Skills:

+ Efficient, organized, and a self-starter.

+ Skilled at legal research.

+ Possesses a working knowledge of Louisiana's governmental organizational structures, operations, and functions.

+ Demonstrates a commitment to learning.

Position-Specific Details:

Appointment Type: Probational or Promotional

Career Progression: This position may be filled as an Archives Specialist A, B or C

Division: Archives Division - Records Management Section / One (1) vacancy

Louisiana is a State as a Model Employer for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

Contact Information :

For further information about this vacancy, contact:

Ashley Rathcke, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

DP: Rate your ability to develop plans based on our definition: The ability to prioritize tasks and competing demands to create accurate plans.

+ 1= I have no experience and/or am uncomfortable developing plans

+ 2= I have limited experience or require assistance to develop plans

+ 3= I can develop plans

+ 4= I can develop plans and help others improve their ability to develop plans

04

DP: Explain your rating by providing specific and relevant examples in the box below.

05

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

06

DE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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