• Metabolic Assistant

    WMCHealth (Hawthorne, NY)


    Metabolic Assistant

     

    Company: WMC Advanced Physician Services PC

     

    City/State: Hawthorne, NY

     

    Category: Clerical/Administrative Support

     

    Department: Genetics

     

    Union: No

     

    Position: Full Time

     

    Hours: Mon-Fri, 8:30-5pm

     

    Shift: Day

     

    Req #: 43004

     

    Posted Date: Jul 10, 2025

     

    Hiring Range: $20.28-$25.87

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29824) Internal Applicant link

    Job Details:

    Job Summary:

    Provide a wide variety of administrative support to Advanced Medical Genetics Practice, including coordination of care for patients served in the practice.

    Responsibilities:

    + Manage/schedule all interactions/appointments for patients/individuals with Metabolic Disorders managed at our center based on protocol &/or medical need on an ongoing basis including but not limited to clinic visits, transportation, translation, obtaining results & arranging follow-up.

    + Document any and all activities related to the patient that occurs in the clinic or by phone in the electronic medical chart.

    + Function as the liaison between the patients/families and the Medical Genetics team.

    + Schedule appointments & prepare all follow-up lab requisitions including special tests according to protocol and communicate with the families accordingly.

    + Collect results and visit reports from outside laboratories and providers in a timely fashion and communicate with the Medical Genetics team as needed.

    + Function as an advocate and the contact person for the IMDC families to assure continued optimum care especially for our Spanish-speaking families.

    + Generate & maintain a system for obtaining insurance authorization for enteral formulas, medications, clinic visits, including letters of medical determination/necessity.

    + Send provider letter to patient’s MD with copy of lab results, if appropriate, particularly with patients who have been referred by Newborn Screening (NBS).

    + Collect, organize, and update pertinent information in the electronic medical records for all IMDC patients especially for new and NBS referrals.

    + Create and modify documents such as reports, memos, and letters as needed to help with patient management.

    + Maintain confidentiality in all aspects of the job.

    Coscore: N/A Qualifications/Requirements:

    + Experience:

     

    computer proficient with working knowledge of word processing, spreadsheets, and data management software with prior experience in a medical office.

     

    + Education:

     

    Associates Degree required. Bachelor’s Degree preferred. In Lieu of Bachelors, 3-5 years of equivalent combination of related experience

    Licenses / Certifications:

    Other:

    Proficiency in Spanish is a must. (speaking, writing and reading). Highly organized, detailed-orientated, reliable and possess the ability to work independently and efficiently; the ability to screen and prioritize tasks is essential.

    About Us:

    WMC Advanced Physician Services PC

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29824) Internal Applicant link

     

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