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CPW CONTRACT ADMINISTRATOR III (Denver, CO)

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CPW CONTRACT ADMINISTRATOR III (Denver, CO)

Salary

$58,872.00 - $76,536.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

PMA 32045 07/25

Department

Department of Natural Resources

Division

Colorado Parks & Wildlife

Opening Date

07/03/2025

Closing Date

7/17/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

6060 Broadway, Denver, CO 80216

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Cayla Phythian [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Please note that all employees new to the State Personnel System are paid on a bi-weekly basis. Although the full salary range for this position is provided, candidates external to the State are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

OPEN TO STATE OF COLORADO RESIDENTS ONLY

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

+ Medical and Dental plans

+ Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans

+ Paid life insurance

+ Short- and long-term disability coverage

+ Employee Wellness programs

+ Flexible Spending Accounts

+ Health Savings Accounts

+ 11 paid holidays per year plus generous vacation and sick leave

+ Flexible work schedule options and remote-work options

+ Career advancement opportunities throughout the State system

+ Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) .

COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/)

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

The Procurement Unit serves a combination of the contracting and purchasing functions needed by Colorado Parks and Wildlife (CPW) employees to accomplish their own job duties. The Procurement Unit provides statewide administration of CPW’s procurement functions by assisting CPW staff members in obtaining the commodity and/or service needed for the agency to meet specific goals. Functions of the Procurement Unit include posting commodities on the State’s VSS system for fair and competitive selection and then awarding the winning bid; issuing purchase orders; reviewing requests for services and helping staff obtain the proper pre-approvals (Personal Service Certification, OIT approval, or waivers necessary from the State Controller’s Office); drafting and reviewing various contract types (Interagency, Intergovernmental, Personal Service, Lease, Grant and Subgrant Agreements, vendor agreements, Construction, etc.) and routing of these contracts for approval by the State Controller (or his delegate). Members of the Procurement Unit work with CPW’s project managers and budget liaisons to correctly code all purchases and contracts with the correct coding strings and also act as the coordinator between the State Controller’s Office (or his delegate) and CPW staff on contract questions.

Description of Job

This position functions at a professional level and requires the knowledge, experience and application of concepts and principles of contract administration and state purchasing rules. Position engages in developing, drafting, and administration of a variety of contract types. Cross training will occur with the other contract administrators and purchasing agents to remain familiar with the processing of all types of contracts and purchase orders, even areas in which other positions are currently the lead. Emphasis is on unique and complex contracts for which standard formats and provisions do not suffice, waivers for unusual requirements are needed, and/or for which significant original drafting will be required. Serves as a CPW resource providing consistency and management of contracting processes. Specific duties include, but are not limited to:

Contract Administration

Functions at a professional level and requires the knowledge, experience and application of concepts and principles of contract administration. Engaged in developing, drafting, and administration of various types of contracts. Emphasis is on unique and complex contracts for which standard formats and provisions do not suffice, waivers for unusual requirements are needed, and/or for which significant original drafting will be required. Serves as a CPW resource providing consistency and management of contracting processes. Ensures that contracts meet legal and procedural requirements and are processed on a timely basis. Upon execution of the contract by the State Controller, the position notifies the contractor when work may begin.

Compliance and Quality Control

Tasked with ensuring that all required approvals have been obtained and rules complied with, which includes coordinating with the DNR’s Executive Directors Office (EDO), HR, and EDO Purchasing Office, as well as providing the rationale as to what waivers are needed from the State Controller’s Office, State Purchasing Director’s office and/or the Attorney General’s office.

Data Management and Task Deadline Tracking

Every contract entered into by CPW is required by the EDO Purchasing office to be entered into CMS, CORE, DocuSign and additional tracking systems as needed. Enters the information into such systems according to precise requirements.

Customization and Special Circumstance Agreements

Contracting needs will vary throughout time within CPW and may adjust as new programs are created that may require a new contract template or routing pathway. Responsible for working with the project managers to understand the funding source and any requirements it may have associated with it as well as the procurement method used to award the contract. Will work with the project managers to facilitate their development of a scope of work for the new service and then work with the DNR and State Controller’s office to make sure that the new approach is acceptable to the State Controller’s office. As changes occur at the State Controller’s office that lead to changes in the accepted State Controller template contracts, this position works to maintain updated information both internally as well as communicating via email and direct conversations with project managers to communicate what the changes are and notify CPW of updated contract templates and requirements in a timely manner.

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Six (6) years of relevant experience in contracts/purchasing/procurement an occupation related to the work assigned to this position

OR

A combination of related education in Public Administration, Law, Business, Program Management/Project Management, Accounting, Finance and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

Preferred Qualifications

+ Current or former State experience relevant to this position

+ Current or former Colorado Parks & Wildlife work or volunteer experience

+ Experience in Colorado government procurement, CORE, CMS and VSS system.

+ Law degree

Required Competencies

+ Must have outstanding customer service skills which includes timely responses to all customers and have excellent interpersonal skills including the ability to communicate through all avenues of communication (e.g., email, phone, website, in person etc).

+ Must be able to deliver training to staff and write and/or edit scopes of work as needed for new processes; revise existing processes and communicate changes to all customers and staff.

+ Must be process-oriented to manage multi-step processes for multiple agreements at the same time.

+ Must have high attention to detail and the ability to remain organized, focused, engaged and productive when confronted with high-volume workloads.

+ Must be able to negotiate contracts to organize and maintain multiple purchase/contract requests of varying timelines.

+ Must be able to adapt to change and complete work amid competing demands on time (walk-in traffic, phone calls and emails) in a high pressure, fast paced environment with short deadlines.

+ Ability to work with minimal supervision and, at times, coworker interaction within a team environment and problem solve independently and as a team member.

+ Ability to analyze and understand budgets.

Conditions of Employment

+ State of Colorado residency is required at the time of application.

+ Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.

+ This position is entirely remote. Occasional in-person attendance is necessary (staff meetings, conferences, agency events, etc.)

+ Some travel may be required across the state to help present procurement training to CPW staff.

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

+ All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

+ Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

+ Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

+ This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at [email protected]

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

+ Yes

+ No

02

Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

+ I am not a current or former State of Colorado classified employee.

+ I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).

+ I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

03

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position (if not applicable, please enter "N/A"):

04

Do you currently have a degree in Public Administration, Law, Business, Program Management/Project Management, Accounting or Finance?

+ Yes

+ No

05

Please select which range most accurately reflects your years of professional experience in contracts/purchasing/procurement:

+ 0 to less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years but less than 6 years

+ 6 years or more

06

Please describe your experience in contracting/purchasing/procurement as it relates to performing the duties of this position:

07

Please describe your comfort with working remotely and interacting with and contributing to a team that is geographically spread out?:

08

Please briefly describe why you're interested in working for Colorado Parks & Wildlife:

09

All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

+ I acknowledge this receipt of this notice.

Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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