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Req #: 247735

Department: HOUSING & FOOD SERVICES (HFS)

Posting Date: 07/11/2025

Closing Info:

Closes On 07/27/2025

Salary: $6771 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. ( https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

This position will be onsite 5 days – no remote work available

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

**Housing & Food Services has an outstanding opportunity for an HR Specialist, Employee Relations to join their team to support HFS by providing a high-level of customer service in consulting with and guiding managers, supervisors and employees in navigating employee relations issues including performance, policies and processes.** **RESPONSIBILITIES** Employee Relations

• Interprets, provides guidance and advises managers on UW Administrative Policy Statements, UW Human Resources policies and collective bargaining unit agreements.

• Provides guidance and counsel to managers on proactive methods for assessing and addressing employee performance concerns, including the process for documenting and escalating concerns.

• Manages the annual performance review process including training staff and supervisors, developing forms and ensuring compliance with timelines.

• Analyzes and tracks performance evaluations and consults with supervisors to ensure areas for performance improvement and/or development are addressed.

• Conducts classified corrective action meetings and formal counseling and final counseling meetings.

• Serves as a resource for just-in-time coaching and support for managers and supervisors.

• Represents HFS in union grievances and provide consultation on effective resolution.

• Identifies recurring needs for standardized correspondence and develops and maintains templates that reflect a DEI lens. Examples include correspondence, corrective action documents, monthly reports.

• Maintains reports and documentation for areas of responsibility.

• Ensures that the appropriate level of editorial review, including a DEI lens, is completed for outbound and/or published materials.

• Provide consultation and advisement to unit leaders on best practices for organizational effectiveness.

• Proactively identify and recommend opportunities for streamlining processes and increasing efficiency and efficacy.

• Provides consultation to supervisors on employee development.

• Provides consultation to employees seeking guidance on professional development.

Leadership Management Coaching

• Serves as a resource for supervisors and managers who have questions about coaching employees to provide support and avoid the need for correction.

• Reviews probationary evaluations for all HFS employees. Provides guidance and support to supervisors and managers on evaluations where expectations are not being met, but correction or coaching has not been issued to identify any necessary follow-through.

• Reviews annual evaluations and identifies areas where additional support for the employee is necessary.

• Prepares and/or presents training.

IMPACT TO THE UNIVERSITY

Effective support of managers in coaching and counseling staff promotes improved performance and retention of staff and reduces risk associated with complaints and grievances.

POSITION COMPLEXITIES

Serving and advising management with diverse lines of business in a complex organizational structure that receives advisement from UW Human Resources, Risk Management and Labor Relations.

WORKING CONDITIONS

The position works weekday office hours with occasional evening and/or weekends to participate in special events. Work is time sensitive and requires maintaining focus while expediting high-quality work products.

SUPERVISION RESPONSIBILITIES

This position does not supervise.

REPORTS TO

Human Resources Director

MINIMUM REQUIREMENTS

A bachelor’s degree in education, human resources or other related field.

Two years of experience that demonstrates success in employee relations work including:

• Interpretation and application of bargaining unit contracts

• Participation in grievances and complaint procedures

• Writing and editing performance management documentation

• Maintaining supporting records for work activities

• Objectivity in approaching complaints and problem solving

• Facilitating resolution of conflict

• Accurate interpretation of federal and state employment law and employer policies and procedures

• Demonstration of interpersonal skills that reflect an understanding of diversity, equity and inclusion through sensitivity and responsiveness to a variety of perspectives and lived experiences.

• Interpersonal and interviewing skills that demonstrate the ability to understand and fulfill the needs of supervisors and managers

• Support of organizational change, including advising leadership on impacts and strategies that promote employee retention and engagement

• Successful composition and editing of documents for publication.

• Effective use of Microsoft applications such as Word, Excel, SharePoint, Word and Teams; use of Workday or a comparable HRIS; Google Docs

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS

• Clear, empathetic and respectful written and oral communications

• Ability to work effectively as a team member in shared and remote environments

• An approach to work that fosters credibility and collaboration.

• Flexibility to respond to changing priorities with active, constructive and appropriate approach.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.**

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.