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Job Title

Senior Manager, Event Services

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Senior Event Services Manager, under direction, manages and supervises centralized conference services. Responsible for the design, documentation, implementation, and monitoring a comprehensive event strategy for the department they serve.

What you need to know

Salary: will be commensurate based on the selected hi re’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Experience

+ Bachelor’s degree in applicable field or equivalent combination of education and experience.

+ Six years of experience in event planning, hospitality management, or other related field.

Preferred Qualifications

+ Bachelor’s degree in hospitality management, Event Planning, Business Administration, or a related field.

+ Eight (8) or more years of progressively responsible experience in event services or conference operations, preferably in a higher education or large-scale institutional setting.

+ Experience supervising diverse teams, including full-time staff and student workers.

+ Demonstrated experience with budgeting, billing, and vendor negotiations.

+ Familiarity with university policies and procedures related to facility usage and liability.

Knowledge, Skills, and Abilities

+ Ability to multitask and work cooperatively with others

+ Ability to communicate effectively with diverse stakeholders, including faculty, staff, students, and external partners.

+ Proficient in event management platforms, scheduling tools, and Microsoft Office Suite.

+ Ability to prioritize tasks, manage competing deadlines, and work independently.

+ Demonstrated problem-solving skills and adaptability in a fast-paced environment.

+ Knowledge of risk management and liability issues related to events.

Responsibilities

Event Planning and Management

+ Coordinates the full scope of event services, including reservations, scheduling, planning, service delivery, billing, and post-event evaluations.

+ Manages and maintains the SPH events calendar and ensure timely and accurate updates.

+ Oversees event setup logistics and manage event timelines and service schedules.

+ Provides operational support to the Dean’s Office team during events and peak activity periods.

+ Ensures compliance with university policies, including administration of insurance documents and waivers of liability.

+ Performs other duties as assigned

Event Strategy and Stakeholder Coordination

+ Designs, documents, and implements a comprehensive event strategy aligned with school goals.

+ Develops event-related policies, procedures, and reporting mechanisms for internal and external stakeholders.

+ Builds and maintains strong relationships with vendors and service providers to ensure quality and efficiency.

+ Collaborates with internal units and external partners to support recruitment, retention, and school engagement efforts.

+ Coordinates with the Office of Student Services (OSS) for integrated event planning that supports retention and recruitment initiatives.

Staff Oversight and Training

+ Supervises and trains event staff, setup crew, student workers, and part-time staff.

+ Determines staffing needs.

Branded Inventory Management

+ Oversees procurement of branded items and promotional materials

+ Manages inventory

+ Manages on-line SPH purchasing store.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.