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Description

The Executive Assistant provides high-level administrative support to senior executives, including the Founder and CEO, with additional support to the CFO. This role requires exceptional organizational and interpersonal skills, discretion, and the ability to anticipate needs proactively. The Executive Assistant acts as a gatekeeper, problem-solver, and key liaison, ensuring the executives’ time is optimized, relationships are managed effectively, and operations run seamlessly.

This is a direct hire role with long-term prospects, offering comprehensive benefits, bonus opportunities, and competitive salary. The position is full-time, in-person (5 days a week), with potential flexibility.

Job Responsibilities

+ Calendar Management: Coordinate complex and dynamic schedules, resolve conflicts, and manage logistics such as meeting rooms, catering, and tech setup.

+ Communication & Correspondence: Serve as the primary contact for stakeholders, manage communication channels, draft and edit documents, and handle sensitive information with discretion.

+ Travel & Expenses: Organize comprehensive travel itineraries (domestic/international), oversee expense reports, and handle travel logistics like visas and policies.

+ Meeting Support: Prepare meeting materials, record/distribute accurate notes, and track actionable items to ensure timely follow-ups.

+ Project Management & Executive Support: Assist with projects through research, data preparation, workflow improvements, and proactive support to executives.

+ Office Administration: Maintain organized filing systems, manage office supplies, and provide onboarding support for the incoming Executive Assistant.

+ Relationship Management: Build trusted relationships with stakeholders, represent executives professionally, and align with priorities to ensure seamless communication and operations.

Requirements

+ Minimum of 5+ years of experience as an Executive Assistant supporting senior leaders (CEO or C-suite preferred).

+ Bilingual fluency (Mandarin) to assist in navigating cultural and business nuances.

+ Bachelor’s degree preferred, or equivalent practical experience.

+ Demonstrate a proven track record of stability in previous roles, with a typical tenure of 3 to 5 years at each position.

+ Tech-savvy with the ability to quickly learn new systems, apps, and tools.

+ Experience with systems such as Oracle and homegrown platforms.

+ Strong organizational, time management, and multitasking abilities.

+ Professional demeanor with the ability to work independently and as part of a dynamic team.

+ Superior written and verbal communication skills.

+ High level of discretion and integrity with sensitive and confidential information.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .