"Alerted.org

Description

The Accounts Receivable Specialist is responsible for managing the company's incoming payments, ensuring accurate recording of transactions, and maintaining up-to-date customer account information. This role involves generating invoices, collecting payments, reconciling accounts, and resolving billing discrepancies. The position requires effective communication with customers to address payment-related inquiries and foster positive relationships, while adhering to company policies and accounting standards.

Responsibilities/Essential Functions:

+ Prepare, generate, and send accurate invoices to customers.

+ Process invoices in pay apps if applicable.

+ Communicate with customers to address billing discrepancies, payment terms, and account issues.

+ Monitor accounts to identify overdue payments and initiate collection processes.

+ Maintains and updates customer files.

+ Create reports regarding the status of customer accounts as requested.

+ Accurately record and document all transactions.

+ Research customer discrepancies and past due amounts.

+ Assist in reconciling accounts every month.

+ Prepare and analyze accounts receivable reports, including aging summaries

+ Copy, file, and retrieve materials for accounts as needed.

+ Relay changes of information to appropriate employees.

+ Identify opportunities to streamline accounts receivable processes and improve efficiency.

+ Excellent verbal and written communications skills.

+ Proficient in Microsoft Office Suite or related accounting software programs.

+ Ability to work independently and in a fast-paced environment.

+ Prolonged periods of sitting at a desk.

+ Maintain and file historical records.

+ Protect organization's value by keeping information confidential.

+ Update job knowledge by participating in educational opportunities.

+ Manage workflow with maximum efficiency

+ Remain in constant communication with teammates and management.

+ Remain in compliance with all legal and institutional requirements at all times.

+ Demonstrate respect for client privacy.

+ Perform other duties as assigned.

Requirements • Proven experience in accounts receivable or a similar role, with expertise in cash handling.

• Proficiency in Microsoft Office Suite and accounting software, such as Dynamics.

• Strong verbal and written communication skills to effectively engage with customers and team members.

• Ability to work independently and manage multiple tasks in a fast-paced environment.

• Exceptional attention to detail and organizational skills to ensure accuracy in financial data.

• Familiarity with accounts reconciliation and reporting processes.

• Commitment to maintaining confidentiality and protecting sensitive information.

• Willingness to continuously update job knowledge through educational opportunities and training.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .