• Senior Executive Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    About the Role:

    Robert Half’s client, a fast-growing investment firm, is seeking a highly skilled Senior Executive Assistant to provide high-level administrative support to senior executives, including the CEO and executive leadership team. The ideal candidate is proactive, detail-oriented, and excels at managing complex calendars, coordinating high-stakes meetings, and maintaining confidential information with discretion.

    Key Responsibilities:

    + Provide comprehensive administrative support to senior executives, anticipating needs and managing priorities proactively

    + Manage complex and dynamic calendars, schedule meetings, and coordinate travel arrangements (domestic and international)

    + Prepare, review, and distribute executive correspondence, reports, and presentations with a high degree of professionalism

    + Coordinate and support preparation for board meetings, investor meetings, and other high-profile events

    + Serve as a liaison between executives, internal teams, and external stakeholders, ensuring clear communication and timely follow-up

    + Handle confidential and sensitive information with the utmost discretion

    + Manage expense reports, purchase orders, and budget tracking related to executive activities

    + Assist with special projects and initiatives as assigned by senior leadership

    + Facilitate coordination of personal and professional commitments when appropriate, including calendar syncing and property management support

    + Streamline office operations to optimize executive time and efficiency

    Requirements

    Qualifications:

    + 5+ years of experience supporting C-level executives, preferably in investment, financial services, or a similarly fast-paced environment

    + Exceptional organizational and multitasking skills with strong attention to detail

    + Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.)

    + Strong written and verbal communication skills

    + Ability to work independently, prioritize competing demands, and maintain confidentiality

    + Experience coordinating international travel and complex itineraries

    + Comfortable managing both professional and personal support tasks with discretion

    Preferred Skills:

    + Experience in a nonprofit or investment firm environment

    + Familiarity with project management tools and collaboration software

    + Ability to anticipate needs and provide proactive solutions

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .