• Administrative Assistant

    Robert Half Office Team (Ankeny, IA)


    Description

    Job Title: Administrative Assistant

     

    Work Hours: First Shift, 7:00 AM – 4:00 PM (Some flexibility with start time)

     

    Work Arrangement: Hybrid – 3 days onsite / 2 days remote each week

     

    Note: Fully remote candidates and visa sponsorship are not available for this position.

    Position Summary:

    As an Administrative Assistant, you’ll play a key role in keeping daily operations running smoothly. You will support the engineering team by coordinating travel, scheduling meetings, handling light project paperwork, and providing general administrative support. Your organizational skills and attention to detail will make a real impact in helping the team stay efficient and focused.

    Key Responsibilities:

    + Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and detailed itineraries.

    + Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure all meeting logistics are handled.

    + Expense Reporting: Compile and submit travel and expense reports in line with company policies.

    + Project Support: Assist with routine forms, route documents for signatures, and help track basic project-related tasks.

    + Calendar Management: Manage calendars for team leaders and key staff, ensuring alignment on meetings and deadlines.

    + General Administrative Tasks: Order supplies, manage shared resources, and assist with onboarding logistics for new team members.

    Additional Information:

    + This position is hybrid: you must be able to work onsite in Ankeny, IA three days per week.

    + Visa sponsorship is not available, now or in the future, for this role.

     

    Ready to Take the Next Step?

     

    If you’re an organized administrative professional who enjoys helping teams stay on track, apply today!

    Requirements

    Required Skills & Experience:

    + 1–3 years of experience in an administrative role, ideally supporting multiple team members.

    + Proficiency in Microsoft Office tools, especially Outlook, Word, Excel, and Teams.

    + Strong written and verbal communication skills.

    + Proven experience with calendar management and coordinating travel arrangements.

    + Excellent attention to detail and organizational skills.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .