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Immunization Clinical Administrative Specialist - Temp

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Immunization Clinical Administrative Specialist - Temp

Salary

$50,648.00 - $58,240.00 Annually

Location

Westminster, CO

Job Type

Temporary 3

Job Number

07089

Department

Public Health Department

Division

Public Health Nursing

Opening Date

07/11/2025

Closing Date

7/25/2025 4:30 PM Mountain

Our Mission

To responsibly serve the Adams County community with integrity and innovation.

EEO

Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.

Position classification

Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

+ Description

+ Benefits

+ Questions

What Success Looks Like In This Job

The Clinical Administrative Specialist is an administrative position performing basic to intermediate-level paraprofessional, clerical, and customer service work in public health within Nursing Services at the Adams County Health Department.

This is a temporary full time position that is authorized to work up to 12 months. This position is eligible for Medical coverage for themselves and children (no spousal coverage) and the 457b deferred compensation plan through Nationwide. This position is not eligible for any other benefits including dental, vison, holiday/sick/vacation accruals, and pension participation.

Examples of Duties for Success

Clinic Support

+ Meets with patient and/or patient's caregiver to exchange necessary information and documentation and confirms provider and appointment.

+ Accurately updates patient records

+ Verifies insurance benefits and performs eligibility screening during the registration process.

+ Maintains proficient knowledge of department programs to appropriately guide clients toward necessary service areas.

+ Determines and accepts required payments for service remittance.

+ Review and verify Electronic Submission of Bills (ESB) to ensure accuracy and completeness.

+ Ensure that the billing process advances to the next stage once ESB reconciliation is complete, which may include generating invoices, sending claims to insurance providers, and other related activities.

+ Identify and rectify errors or discrepancies found during ESB reconciliation, such as coding errors, patient information updates, and other issues impacting billing accuracy.

+ Offer guidance and support to clinical staff regarding billing-related matters, ensuring they have the necessary resources and information to assist in the billing process effectively.

+ Ensures that all necessary demographic, billing, and clinical information is obtained and entered in the registration system with timeliness and accuracy.

+ Uses active listening skills to deescalate conflict or remedy upset customers.

+ Escalates difficult situations to Clinic Lead.

+ Collaboratively works with Clinic team.

+ Appropriately access patient’s preferred language to provide interpretation services for clients.

+ Documents and balances cash drawer. Completes cash drawer report. Lead cashier deposits payments.

Administrative Services

+ Ensure appropriate clinic forms and supplies are stocked before clinic opens and throughout the day.

+ Complete reminder phone calls to confirm scheduled appointments with clients daily.

+ Effectively performs administrative tasks including word processing, data entry, mailings, and other clerical duties in support of clinic operations.

+ May assist with community off-site events as needed. Perform other duties as assigned.

Call Center Receptionist

+ Using friendly voice, promptly answers phone calls and provide excellent customer service to callers.

+ Maintains prompt, regular attendance to open phone on time as scheduled.

+ Uses active listening skills to screen caller’s medical needs.

+ May triage clients to nurse support as necessary.

+ Accurately enter client’s demographics and insurance information into computer system.

+ Accurately schedule appointments at five clinics with multiple providers efficiently.

+ Review insurance eligibility with callers to confirm services provided under their plans.

+ Determine caller's requests and provide information about additional services and other ACHD programs.

HIPAA Statement

+ Maintain sensitive & confidential client information according to the HIPAA policy and Title X confidentiality requirements.

Emergency Preparedness and Response Duties

+ Completes trainings identified as appropriate for this level employee. Employee participates in all exercises and drills on emergency preparedness and response, as required. Employee responds, as required, to support emergencies, incidents and events with a public health and medical impact.

Equipment Used

+ Must demonstrate proficiency in using PPE, computer use including internet, email, Microsoft Office products (or equivalent).

+ Must have a knowledge of various tablet devices and services to download.

+ Must be able to learn and become proficient with equipment and software programs as required to effectively and efficiently perform assigned duties.

Working Conditions and Physical Abilities

+ This role includes occasional physical activities such as ascending/descending stairs; moving oneself into different positions to provide patient care; standing, walking, squat, and sitting for extended periods of time; moving about to accomplish tasks from one worksite to another; moving people or objects as heavy as 75 pounds; communicating with others to exchange information verbally and in writing, operating medical equipment and keyboards/data entry devices.

+ Requires constant physical mobility to prepare, sterilize, and clean clinic areas, assist patients in the reception and treatment areas, and to negotiate around equipment and chairs in the examination room.

+ This role constantly communicates with others to exchange information by speaking, listening, and writing in English and Spanish. This position can expect no adverse environmental conditions as work is performed in an office building.

Qualifications for Success

Knowledge of:

+ Appointment scheduling software and the ability to manage appointments efficiently.

+ Insurance policies and procedures, including claim submission and processing.

+ The fundamental principles of healthcare billing, including coding, claims submission, and reimbursement processes.

+ Data management and record-keeping to ensure accurate billing records.

Skills In:

+ Active listening, which involves patiently hearing others out and accurately restating their viewpoints.

+ Putting others at ease and being sensitive to their interpersonal anxieties is vital for establishing strong rapport and fostering open communication.

Ability to:

+ Proactively gather informal information and create a warm, customer-focused environment

+ Gain trust and respect from both internal and external customers.

+ Act with customers in mind and maintain effective relationships

+ Deliver exceptional service and achieve customer loyalty.

More Qualifications for Success

Education : High School diploma or equivalent is required.

Experience: One year of previous customer service experience is required.

Other qualifications:

+ Fluent bilingual (English/Spanish) language speakers preferred.

+ This position requires a valid drivers license and reliable transportation to a variety of clinics in the Metro Denver Area.

Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.

Employees in this benefit class are eligible based on the number of hours worked and the duration of employment.

Employees who work within the parameters below are eligible to participate in the 457b deferred compensation plan:

+ Duration - 3 months or less

+ Weekly Hours - Any

+ Break in Service Requirement - 13 weeks

+ Lactation friendly certified workplace

OR

+ Duration - Up to 12 months

+ Weekly Hours - 29 or less hours

+ Break in Service Requirement - 13 weeks

Employees who work within the parameters below are eligible to participate in the the medical plan for the employee and child(ren) only as well as the 457b deferred compensation plan:

+ Duration - At least 3 months and up to 12 months

+ Weekly Hours - 30 or more

+ Break in Service Requirement - 13 weeks

+ Lactation friendly certified workplace

01

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

+ Yes, I understand and agree

+ Yes, I understand but disagree.

02

This role requires a high school diploma or equivalent. Do you meet this requirement?

+ Yes

+ No

03

This role requires at least one year of previous customer service experience. Do you meet this requirement?

+ Yes

+ No

04

This position requires a valid drivers license and reliable transportation to a variety of clinics in the Metro Denver Area, or the ability to obtain it upon hire. Do you or can you meet this requirement?

+ Yes

+ No

05

Are you able to speak multiple languages? If yes, please indicate which language(s) and your fluency.

Required Question

Employer

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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