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ADMINISTRATIVE COORDINATOR 1 - 2

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ADMINISTRATIVE COORDINATOR 1 - 2

Salary

$1,820.00 - $3,120.00 Monthly

Location

Pineville, LA

Job Type

Classified

Job Number

PSSC 25-81 JD

Department

LDH-Office for Citizens with Development Disabilities

Opening Date

07/11/2025

Closing Date

7/18/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PSSC 25-81 JD Administrative Coordinator 1-2

Pinecrest Supports and Services Center - Supporting Individuals with Disabilities Since 1921

Mission: We Support the quality of life for all people

Vision: We support the quality of life for all people by promoting choice, diversity, and community involvement

We are seeking a dedicated, attention to detail person who must possess word processing computer skills and be familiar with basic medical terminology for the medical records department of Pinecrest Supports and Services Center. This role plays a part in maintaining the medical records of the people we support here at Pinecrest Supports and Services Center

An Ideal Candidate should possess the following competencies:

Core Competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Preferred Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .

Job Duties and Other Information

Job Duties:

+ Responsible for maintaining records for individuals supported at PSSC including inactive records.

+ Reviews, classifies and maintains individual records by filing in accordance with facility guidelines.

+ Ensure retention information is being kept or purged as required by guidelines.

+ Responsible for filing and purging of quarterly Profile of Supports and annual Individual Support Plan in individual records.

+ Ensure the individual's identifying data is included on each page. Ensure all documents are legible and where appropriate, an authorized duplicate of the original.

+ Ensure identifiable health information is secure and meets HIPPA privacy compliance.

+ Responsible for maintaining current, archival, death and discharge records.

+ Compose and type release of information cover letters for APS disclosures.

+ Conduct weekly audits to ensure records are accounted for on the home.

+ Assist and communicate with professional staff concerning problem resolution with regard to the individual's health information.

+ Audit individual records for work product quality and compliance with the facility's policy and procedures and legal requirements (Title XIX, Standards and Payments, etc.) content, completeness, and accuracy.

+ Create new records for individuals admitted to PSSC.

+ Ensure archival, death and discharge records are secure and accessible to authorized personnel as defined by PSSC policies and in compliance with HIPPA regulations.

+ Assist in preparation of records for legal cases and external disclosures per supervisor's request.

Position-Specific Details:

Shift: 8:00am – 4:30pm Pass Days : Sat/Sun

Appointment Type: This position may be filled byProbation, Promotion, Demotion, Lateral Transfer or Detail to Special Duty. Preference may be given to permanent classified employees of Pinecrest Supports and Services Center.

Career Progression: V acancies may be filled from this recruitment as an Administrative Coordinator 1 or 2.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf (Download PDF reader)

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Jeanette Deville, Human Resources Analyst C

Pinecrest Supports & Services Center

Pineville, Louisiana 71360

[email protected]

[In this section, provide instructions for submitting an application and agency contact information.]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

PSSC - Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

+ Yes

+ No

02

PSSC - If "YES", give the law enforcement authority (city, police, sheriff, FBI, etc.) the offense, place, and disposition of case. If this question does not apply to you, enter N/A.

03

PSSC - Are you currently employed with Pinecrest Supports and Services Center?

+ Yes

+ No

04

PSSC - Incomplete applications will NOT be considered! Have you listed ALL prior employment (entire work history starting after High School or College) with complete name of all employers (no abbreviations), your job title, complete address & phone number of each employer? Failure to fully complete the education and work history sections of the application can result in an applicant being hired the lower level of the position in which any are applying.

+ Yes

+ No

05

PSSC - You will be selected for interview based on your application. Explain any gaps in employment of 3 months or longer (Example: January /1999 – May /1999 = caring for a sick parent, etc...). If this question does not apply to you, enter N/A.

+ Yes

+ No

06

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

07

ADi: Explain your rating by providing specific and relevant examples in the box below.

08

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

09

DA: Explain your rating by providing specific and relevant examples in the box below.

10

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

11

UD: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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