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ADMINISTRATIVE ASSISTANT 4

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ADMINISTRATIVE ASSISTANT 4

Salary

$2,731.73 - $4,681.73 Monthly

Location

Pineville, LA

Job Type

Classified

Job Number

PSSC 25-79-JB

Department

LDH-Office for Citizens with Development Disabilities

Opening Date

07/11/2025

Closing Date

7/18/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical, behavioral and psychiatric support needs.

We are seeking a dedicated and compassionate Administrative Assistant 4 to assist and play a vital part in the day to day operations of the LDH Area Maintenance Department.

An ideal candidate should possess the following competencies:

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

As an Administrative Assistant 4, you will be instrumental in assisting in the operations of the LDH Area Maintenance Department. In this role, you will:

+ Serve as primary administrative support personnel to Facility Maintenance Manager C (FMMC).

+ Serve as a liaison between supervisor and staff members.

+ Attend meetings to insure department is in compliance with Office of Risk Management Loss Prevention guidelines.

+ Manage supervisor’s calendar by coordinating meetings, conferences and seminars into his schedule.

+ Exercise independent judgment to handle routine department matters.

+ Print, sort and distribute Request for Maintenance (FPS-018) work orders.

+ Answer Maintenance Department calls to appropriate personnel, dispatch appropriate maintenance personnel and take messages as needed.

+ Complete all secretarial duties as requested by the FMMC.

+ Maintain the equipment Preventable Maintenance Program for equipment located on the PSSC grounds.

+ Prepare Employee Administration forms such as Position Descriptions (SF-3), Request to Fill a Vacancy (HR-2), etc.

+ Maintain department personnel files and position control data.

Position-Specific Details:

Appointment Type: This position will be filled by Detail to Special Duty, Probational, Promotional, or Job Appointment

Job Location: Pinecrest LDH Area Maintenance

Shift: 7:30 AM to 4:00 PM, Monday - Friday; Pass Days: Sat & Sun

Louisiana is a State Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.

For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf (Download PDF reader)

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Jimmie Bernard

Pinecrest Supports & Services Center/Human Resources

Pineville, Louisiana 71360

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

PSSC - Are you currently employed with Pinecrest Supports and Services Center?

+ Yes

+ No

02

PSSC - Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

+ Yes

+ No

03

PSSC - If "YES", give the law enforcement authority (city, police, sheriff, FBI, etc.) the offense, place, and disposition of case. If this question does not apply to you, enter N/A.

04

PSSC - Incomplete applications will NOT be considered! Have you listed ALL prior employment (entire work history starting after High School or College) with complete name of all employers (no abbreviations), your job title, complete address & phone number of each employer? Failure to fully complete the education and work history sections of the application can result in an applicant being hired the lower level of the position in which any are applying.

+ Yes

+ No

05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

06

CE: Explain your rating by providing specific and relevant examples in the box below.

07

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

08

DA: Explain your rating by providing specific and relevant examples in the box below.

09

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

10

DE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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