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Job ID: 19001

Benefits Offering

RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

Pay Range: $50000 - $60000 / year

Position Summary

The Payroll Associate gathers, and inputs employee information needed for maintaining HRIS data and processing weekly/bi-weekly payroll, doing so within prescribed timelines and with accuracy, quality, and efficiency, and performing various payroll-related tasks.

Primary/Essential Responsibilities and Duties

• Maintains employee records for assigned employee groups

• Performs various tasks related to administering the automated time collection back office

• Enters payroll and employment information in a timely and accurate manner

• Ensures the integrity of payroll data

• Inputs new hires, changes, and terminations

• Confirms required documentation/approvals have been received

• Involved in the onboarding and new hire/rehire documentation process

• Balances and reconciles payroll records; analyzes reports to identify errors and resolves and adjusts discrepancies

• Researches and resolves routine payroll questions and issues from managers and staff

• Complies with payroll company standards and practices

• Maintains a consistent information flow between payroll, HR, and other operational departments as needed

• Generates regular and ad hoc payroll reports, prepares and files Record of Employment and other required documents or remittances

• Responsible for administration of the Austin Lane back office

• Maintains employee records and assists in administering HR programs and processes

• Acts as a subject matter expert for Canadian payroll

• Assists with other accounting/administrative tasks and backup to other regions payroll, as required

• WCB filing

• Maintains payroll files and records and performs payroll-related clerical tasks

• Prepares and submits monthly pension payment for AB hourly employees

Required Skills and Qualifications

• Manage workflow to ensure all payroll transactions are processed accurately and timely

• Understand proper taxation of employer paid benefits, pre-taxable and non-taxable calculations

• Process correct garnishment calculations and compliance with state requirements

• Execute time and attendance imports and interface with payroll

• Submit wage payment, tax and bank files to third party vendors

• Ad hoc financial and operational reporting as needed internally and externally

• Multi-state and high volume of payroll processing

• Strong Proficiency in Excel and payroll reconciliations

• Strong Knowledge of federal and state regulations

• Ability to communicate with all levels of management and field offices.

• Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed

• High degree of professionalism to deal with sensitive and confidential material

• 2 to 3 years processing payroll from data entry to payroll file submission

Preferred Skills and Qualifications (Not Required)

• Construction Industry • Union/Certified Reporting experience

• JD Edwards, Austin Lane

• ADP Workforce, Enterprise, ADP Smart Compliance

• Canadian and US payroll processing/rules

Physical Requirements and Working Conditions

• Works in an office environment • Frequently sits for long periods of time

• Frequently speaks, reads, writes, and uses a computer keyboard

• May require occasional standing, walking, lifting, stooping, or bending

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with Railworks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual’s sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.