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Posting Information

Posting Number2025620

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Assistant II

LocationSan Marcos

DepartmentDepartment of Geography and Environmental Studies

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,173.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Knowledge of: Functions and operations required to perform the job effectively; applicable university, department, and unit policies and procedures; best practices applicable to assigned duties and responsibilities; Zoom and Microsoft Teams communication platforms; Ellucian Banner 9 and SAP enterprise resource planning software; GATO and Calico management software; Canvas learning management system; Concur Travel online booking tool; CourseLeaf CLSS curricular management system; Logi Reports reporting tool.

Skill in: Critical thinking, problem-solving, and decision-making; close and accurate attention to detail; verbal and written communication; organization and time management.

Ability to: Work as part of a team under moderate supervision; work effectively and courteously with co-workers, staff, faculty, and students; multitask, prioritize tasks effectively, and meet deadlines within a fast-paced environment; prepare clear, concise, and grammatically correct correspondence and documents; read, interpret, understand, and apply verbal and written instructions, task-related documentation, and applicable policies and procedures; utilize a personal computer and Microsoft 365; perform basic mathematical calculations.

Preferred Qualifications

+ Experience maintaining paper and electronic filing systems.

+ Experience with University systems, such as BDMS , Logi, INB , CatsWeb, Canvas, EvaluationKIT, COURSELEAF CLSS , Canva.

+ Experience interacting with university faculty, students, and staff in a working environment.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

+ Greet, screen, and assist office visitors.

+ Supervise student office workers by organizing, prioritizing, and directing work assignments and special projects.

+ Keep track of due dates for all assignments and projects.

+ Coordinate desktop copies of textbooks for Instructors of Record.

+ Assist in the preparation of end of semester student evaluations.

+ Manage department social media accounts.

+ Maintain room reservation system.

+ Take an active staff leadership role in the planning and coordination of annual/recurring department events including conferences, award ceremonies, and student-focused activities.

+ Co-coordinate department recruiting and display tables for various events including Bobcat Days, conferences, and special tabling opportunities.

+ Maintain and respond to inquiries sent to department email account.

+ Assist with travel requests and expense reports.

+ Assist with departmental colloquiums including reception planning, set up and breakdown.

+ Assist faculty and students as needed.

+ Attend university staff development workshops and /or training sessions as appropriate.

+ Other duties as assigned.

Additional Information to Applicants

Job Open Date07/11/2025

Job Close Date (posting closes at midnight)07/24/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53521

Applicant Document