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41940BR

Requisition ID:

41940BR

Business Unit:

NAU

Job Description:

This position is budgeted for 32 hours per week, which is a full-time benefits-eligible position. The scheduled 32 hours can be spread across 5 days (Mon-Fri), or 4 full days (Mon-Thurs).

• Formats various types of correspondence and reports for style consistency and accuracy, proofreads for accuracy, including edits for punctuation, grammar, and spelling.

• Prepares, drafts, and edits various types of correspondence such as emails, letters, memoranda, transmittals, meeting minutes, and forms.

• Coordinate printing and production needs, which may include printing, copying, and binding documents for internal and external client deliverables.

• Compiles documents and data from various sources for internal review and action.

• Works closely with the Marketing Team to support proposals and other marketing efforts.

• Supports project teams and management with various types of reports.

• Acknowledges and responds to written inquiries, such as emails for administrative services requests.

• Prepares and processes time sheets, expense reports, and other tasks when required.

• Answers, screens, and clears incoming telephone calls, prepares and processes fax requests, directs calls, and faxes to the proper area for response.

• Receives and welcomes visitors, directing them to the right personnel.

• Prepares and maintains visitors' and employees' sign-in sheets.

• Organizes and maintains electronic and paper records, files, and correspondence following CDM Smith’s retention policy.

• Prepares and schedules office activities such as travel arrangements, internal and external business meetings, and client or third-party appointments.

• Assists with conferences and general office events.

• Schedules conference room use and catering needs.

• Maintains and organizes the common areas of the office.

• Performs general office tasks that include but are not limited to monitoring, ordering, and stocking office supplies, receiving, opening, and determining mail routing and office correspondence, and other tasks as required to maintain the office functionality.

• Supports procurement, works with accounts payable to process overhead and project-related invoices, and follows up on vendor invoice issues.

• Coordinates facility management needs by assisting the building’s property management, CDM Smith Facilities Team, and vendors to maintain office operations.

• Supports Human Resources by assisting with new hire activities and local employee needs.

• Business Technology supporting the coordination efforts for the local office with all business technology efforts, including ordering hardware, equipment, setting up workstations, and working with the Information Technology department for office technology requirements.

• Supports office security working with the CDM Smith Security Team by enforcing company security policies, addressing security concerns, and managing office access requests.

• Assisting with the office morale and engagement while working with the Office Leader to support office activities.

• Performs other duties as required.

Job Title:

Intermediate Administrative Assistant - 32 hours/week

Group:

WPG

Employment Type:

Regular

Minimum Qualifications:

• High School diploma or equivalent.

• 2 years of related experience.

• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

• Equivalent additional directly related experience will be considered in lieu of a degree.

EEO Statement:

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Why CDM Smith?:

Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Site Location:

California - Irvine

Agency Disclaimer:

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Amount of Travel Required:

10%

Assignment Category:

Fulltime-Regular

Visa Sponsorship Available:

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

Skills and Abilities:

• Proficient in the use of Microsoft Office and possesses basic knowledge of Adobe or Bluebeam.

• Good communication skills and the ability to work with internal and external clientele.

• Ability to work as a team player and possesses good time management skills.

• Good attention to detail. Ability to multitask and meet deadlines.

Background Check and Drug Testing Information:

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Additional Compensation:

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options:

Successful candidate will be required to work 100% in the office.

Pay Range Minimum:

$23.71

Pay Range Maximum:

$36.74

Additional Pay Range Information:

The pay range for this position is listed above. This pay range is a good faith estimate representative of all experience levels for this position based on the geographic location assigned to the position. Please note that pay ranges vary based on geographic location. In addition to geographic location, the company considers several other factors when extending an offer including but not limited to the role, function and associated responsibilities, the candidate’s work experience, education/training and key skills.

Massachusetts Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.