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Program Coordinator

Description

University of Colorado Anschutz Medical Campus

Department: Pediatrics, Section of General Pediatrics

Job Title: Program Coordinator

Position #: 00733185 - Requisition #:37272

Job Summary:

Key Responsibilities:

+ Assist the Medical Director/Assistant Medical Director at the Child Health Clinic and the Young Mother's Clinic to manage the clinical calendar, which includes scheduling Medical Students, Residents, Fellows, Mid-Levels, and MD Faculty members for their time in the clinic seeing patients.

+ Manage and track CU-Medicine and University accounts and generate reports. Including but not limited to preparing budget documents, overseeing compliance with budget guidelines, interpreting budget materials, guidelines, and processes in line with program accounts and budget.

+ Maintain all provider schedules in Qgenda.

+ Perform patient intake for the International Adoption Clinic, including triaging pre-adopt review, billing for pre-adopt review, and coordinating appointments.

+ Work with faculty investigators to develop, track, and manage project budgets and coordinate and organize meetings among multiple people to occur by phone or in person.

+ Track faculty files for credentialing, including BLS/PALS recertification, license renewal, DEA, and association dues. Proactively assist faculty in renewing their credentials to avoid lapses in credentialing and membership.

+ Perform other duties and tasks assigned.

Work Location:

Onsite

Why Join Us:

Why work for the University?

+ Medical: Multiple plan options

+ Dental: Multiple plan options

+ Additional Insurance: Disability, Life, Vision

+ Retirement 401(a) Plan: Employer contributes 10% of your gross pay

+ Paid Time Off: Accruals over the year

+ Vacation Days: 22/year (maximum accrual 352 hours)

+ Sick Days: 15/year (unlimited maximum accrual)

+ Holiday Days: 10/year

+ Tuition Benefit: Employees have access to this benefit on all CU campuses

+ ECO Pass: Reduced rate RTD Bus and light rail service

Qualifications:

Minimum Qualifications:

+ Four (4) years of general clerical or administrative service experience.

+ **Substitution:** College, university, or non-correspondence business school course work may substitute on a year-for-year basis for the experience.

Conditions of Employment:

+ Must successfully pass a drug test through Children's Hospital Colorado.

+ _Must be willing and able to pass a national criminal background check._

_*For questions regarding Children's Hospital drug testing requirements, please contact Children's Human Resources at 720-777-8598. Some positions may require testing if access to the Children's Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting._

_Preferred Qualifications:_

+ _Experience with Outlook and Doodle or other scheduling software._

+ _Basic accounting or budgeting experience._

+ _Two to three (2-3) years of experience in a healthcare and/or hospital setting._

+ _Experience with complex calendar management._

+ _Experience with credentialing providers._

_Knowledge, Skills, and Abilities:_

+ _Intermediate level skills with Microsoft Office suite (Word, PowerPoint, Excel)._

+ _Ability to communicate effectively, both in writing and orally._

+ _Ability to establish and maintain effective working relationships with employees at all levels throughout the institution._

+ _Outstanding customer service skills._

+ _Ability to multitask and manage multiple complex functions at once_

+ _Willingness to exercise judgment, discretion, and comfortable making decisions independently._

+ _Basic understanding of office equipment, faxing, copying, etc._

+ _General understanding of Academic Medicine._

_How to Apply:_

_For full consideration, please submit the following document(s):_

_1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position_

_2. Curriculum vitae / Resume_

_3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address_

_Questions should be directed to: Christopher Stille at [email protected] (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=christopher.stille@cuanschutz.edu)_

_Screening of Applications Begins:_

_Immediately and continues until the position is filled. For best consideration, apply by August 31, 2025._

_Anticipated Pay Range:_

_The hiring range for this position has been established as $58,862 to $72,992._

_The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level._

_Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line._

_Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=http://www.cu.edu/node/153125)_

_Equal Employment Opportunity Statement:_

_The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities._

_ADA Statement:_

_The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=hr.adacoordinator@cuanschutz.edu) ._

_Background Check Statement:_

_The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees._

_Vaccination Statement:_

_CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) ._

_Application Materials Required: Cover Letter, Resume/CV, List of References_ **_Job Category_**

_: Professional Support Services_ **_Primary Location_**

_: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20875 - SOM-PEDS General Peds-GenOps_ **_Schedule_**

_: Full-time_ **_Posting Date_**

_: Jul 11, 2025_ **_Unposting Date_**

_: Ongoing Posting Contact Name: Christopher Stille Posting Contact Email: [email protected] (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=christopher.stille@cuanschutz.edu) Position Number: 00733185_

_To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=37272&lang=en (https://apptrkr.com/6378176)_

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_jeid-7ff433620c9c7448922cc9b4f7d3b03a_

Program Coordinator - 37272 University Staff

This full-time position will be responsible for coordinating the needs of multiple faculty and programs within the Section of General Pediatrics. Responsibilities for the Program Coordinator may include, but not limited to, maintaining calendars for the medical director, faculty and clinic (CHC, SCC, YMC and Nursery); assisting with grant applications and managing expenses; preparing reports of findings which include solutions; analyzing, evaluating, developing, and implementing work processes to achieve program efficiencies and deliver needed services effectively; scheduling meetings; maintaining clinic schedules; maintain learners clinical and non-clinical schedules; maintain call schedule; organizing Section documents; managing CME accounts; assist faculty with reimbursement; assist with credentialing of new and existing faculty; assisting faculty with travel and other arrangements; and office management. This is a high-functioning position that requires excellent organizational and multitasking skills.

- this role is expected to work onsite and is located in Aurora, CO.

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get\_redirect.php?id=6378176&targetURL=https://advantage.cu.edu/) .

Applicants must meet minimum qualifications at the time of hire.

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.