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General Office Assistant 5-E7- Document Processing Unit

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General Office Assistant 5-E7- Document Processing Unit

Salary

$1,580.80 - $2,237.60 Biweekly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

2301-25-CRD055

Department

Department of State

Opening Date

07/07/2025

Closing Date

7/16/2025 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

+ Description

+ Benefits

+ Questions

Job Description

POSITION DUTIES -This position performs various clerical tasks in the Document Processing Unit. The Document Processing Unit prepares documents for imaging as well as processes the title receipt documents, bursts titles, performs quality review of titles and performs pulls and releasing of documents. This position, under the direction of the supervisor and/or lead worker, will document receipt of daily reports from branch offices and dealers, search batches of scanned work for documents missing images as noted on report, and locate documents that need to be sent to other units. This position will also prepare documents for scanning, sort reports, burst titles, and pull error/exception documents for special handling.

Position Description - General Office Assistant 5-E7 (https://MCSC.state.mi.us/AgencyPDFs/CRD055- PD.pdf)

APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

MDOSJOBS

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5 - No specific type or amount of experience is required.

General Office Assistant 6 - One year of administrative support experience.

General Office Assistant E7 - Two years of administrative support experience, including one year equivalent to the intermediate level.

Additional Requirements and Information

The use of AI (Artificial Intelligence) in the selections process (i.e. application, written exercises, cover letter, etc.) with MDOS is not permitted. If it is substantiated that AI was used in the process, your application will be removed from consideration.

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

View the job specification at:General Office Assistant (http://www.michigan.gov/documents/GeneralOfficeAssistant\_12692\_7.pdf)

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

Are you related to anyone working at the Department of State (Secretary of State)?

+ Yes

+ No

02

If you answered "Yes" to question #1 please list the name of each relative. If you answered "No" to question #1, please enter "None".

03

Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".

04

GNOFAST - Do you possess at least an educational level typically acquired through the completion of high school?

+ Yes

+ No

05

Please select your level of administrative support experience.

+ None

+ Less than 1 year

+ 1 year - 3 years

+ More than 3 years

06

Please describe your administrative support experience. If you do not have administrative support experience, please enter “none”.

07

Please select your level of experience handling correspondence and documents that are sensitive and confidential in nature.

+ None

+ Less than 1 year

+ 1 year to 3 years

+ More than 3 years

08

Please describe your experience handling correspondence and documents that are sensitive and confidential in nature. If you do not possess this experience, please enter “none”.

09

How many years of experience do you possess working in a position that requires the ability to multi-task and continually re-prioritize your job assignments during each day? (If you possess this experience, you must document it in your application materials to allow for accurate screening)

+ None

+ Less than 1 year

+ 1 year to 3 years

+ More than 3 years

10

Please describe your experience working in a position that requires the ability to multi-task and continually re-prioritize your job assignments during each day. If you do not possess this experience, please enter “none”.

11

What Microsoft Office products do you have experience working with? Please select all that apply.

+ Outlook

+ Excel

+ Access

+ Word

+ None of the above

12

Please describe your experience with Microsoft Office (Outlook, Excel, Access, and Word). If you do not possess this experience, please enter “none”.

13

Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.

+ I have been dismissed within the last two years

+ I have resigned in lieu of discipline or dismissal within the last two years

+ I have been suspended without pay within the last two years

+ I have received an unsatisfactory rating in the last two years

+ I have received a written reprimand within the last two years

+ I have signed a last chance agreement with MDOS within the last two years

+ I certify that none of the above circumstances apply to me

14

From the following options, please select your employment status (select all that apply).

+ Currently employed at the Department of State (Secretary of State)

+ Previously employed by the Department of State (Secretary of State)

+ Currently employed at another State of Michigan agency

+ Previously employed by another State of Michigan agency

+ None of the above

15

Did you remember to attach your resume, cover letter, and official transcripts (if applicable)?Failure to do so may result in your application being screened out of the selection process.

+ Yes

+ No

Required Question

Employer

State of Michigan

Department

Department of State

Address

[email protected]

Lansing, Michigan, 48909

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