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Position Summary:

Provides high level administrative support to include complex, confidential functions for a Director and/or administrative support department (HR, QA, IT) of Springbrook. Duties include general clerical, receptionist, and project based work. Project a professional image through in-person and phone interaction. Offer support and assistance to all Springbrook employees relating to home department procedures, protocols, and policies.

To protect the safety of the individuals we support and staff, Springbrook requires new employees to be current on all recommended vaccinations, including but not limited to: COVID-19.

Principle Duties and Responsibilities:

+ Welcomes and receives phone calls and individuals as the initial point of contact for both internal and external constituents.

+ Facilitate the work of a department head and their personnel by performing secretarial, clerical and administrative support functions.

+ Provide accurate and timely support of department personnel by typing, filing, telephone answering, and performing other clerical duties as necessary.

+ Provide administrative support of information by preparing and processing data input/output to Springbrook computer information systems.

+ Facilitate overall department communication effectiveness by coordinating departmental, interdepartmental, and external communications.

+ Facilitate efficient use of information technology in department by providing training and first-line support for computer systems as needed.

+ Aid department meeting effectiveness by scheduling, providing administrative support, and acting as a minute-taker as requested.

+ Aid in successful special project completion by providing clerical support, research, and data accumulation as requested.

+ Facilitate effective functioning of department by performing clerical, administrative, and other duties required within individual departments.

+ In addition to performing the duties of Administrative Assistant II, an Administrative Assistant III not only provides office related support services for a department, but also plays a major role in a specific department. Whereas Administrative Assistant II’s support one Springbrook programmatic department, Administrative Assistant III’s must liaise with all Springbrook employees.

+ This is the highest level of administrative support that has the ability to perform technical, specialized, and complex departmental tasks.

+ Frequent utilization of special job related skills or knowledge, e.g., compliance, benefits, department specific processes.

+ Requires a comprehensive knowledge of the program assigned.

+ Exercises discretion and independent judgement within understood policies.

+ All other duties as required.

Qualifications, Skills & Knowledge Requirements:

+ Basic reading, writing, and arithmetic skills required. Bachelors degree required.

+ Minimum of (3) year of experience working in an administrative support position.

+ Must be able to work a flexible schedule.

+ Duties require professional verbal and written communication skills

+ Proficiency in or knowledge of using a variety of computer software and e-mail applications, especially Microsoft Excel, Outlook, and Word; have the aptitude to learn other computer software as necessary.

+ Meet the requirements to drive Springbrook vehicles as required.

Springbrook is an equal opportunity employer. It is the policy of Springbrook to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, creed, gender, marital status, sexual orientation, national origin or citizenship, age, genetic predisposition or carrier status, gender identity or expression, disability, military or veteran status, sexual or reproductive health decisions, traits historically associated with race and/or any other status or characteristic protected by law.

Job Details

Job Family SPR

Pay Type Hourly

Education Level Bachelor’s Degree