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  • Customer Service Rep Intermediate - Intake

    University of Michigan (Ann Arbor, MI)



    Apply Now

    Customer Service Rep Intermediate - Intake

    Job Summary

    This position is responsible for scheduling and arriving appointments through Epic/Michart for Wheelchair Seating Service (WSS), rooming patients, providing notification to providers, mail distribution, and the creation of electronic files and performing insurance verifications. As well providing coverage for other Patient Experience positions.

     

    Mission Statement

     

    Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

     

    Why Join Michigan Medicine?

     

    Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

     

    What Benefits can you Look Forward to?

     

    + Excellent medical, dental and vision coverage effective on your very first day

    + 2:1 Match on retirement savings

    Responsibilities*

    + Verify insurance coverage, eligibility and benefit information. Explain coverage and co-pays to the patient or referral sources as appropriate.

    + Pre-qualify the patient for their equipment based on patients' insurance guidelines.

    + Complete patient demographics and labor tracker.

    + Answer Cisco Finesse telephone system and triage calls per departmental guidelines.

    + Greet and check-in patients in Epic/MiChart system. Notify RTS/BMET/PT when they arrive.

    + Assist patients, visitors, and vendors.

    + Schedule patient appointments in Epic/MiChart system within Quality Improvement timelines. Schedule blocks in Epic/MiChart schedule as needed.

    + Work Quality Improvement reports.

    + Process files for Iron Mountain storage.

    + Sort and distribute incoming and outgoing mail.

    + Escort patients to exam rooms and ensure that they have call buttons and other various needs (coffee, water, tea, television)

    + Maintain infection control protocols in exam rooms.

    + Ensure exam rooms are stocked with appropriate items.

    + Manage WSS laundry service.

    OTHER RELATED DUTIES:

    + Maintain electronic records per department guidelines.

    + Follow department guidelines for phone calls, fax and emails and communication.

    + Comply with all University of Michigan and departmental standards and expectations.

    + Supports the department's commitment to continuous improvement activities and principles through positive and respectful contribution in all problem-solving and change processes at Home Care Services.

    + Performs other duties as assigned.

    Required Qualifications*

    + 2-5 years of customer service experience

    + Ability to manage multiple functions simultaneously

    + Excellent interpersonal skills

    + Demonstrated proficiency with computer skills including keyboarding and Microsoft programs

    + Ability to read, write, speak and comprehend English.

    + Manual dexterity to perform required activity proficiently and safely

    + Ability to sit for an extended period of time; greater than four hours

    Desired Qualifications*

    + Knowledge of medical terminology.

    + Experience working with health care professionals

    + Previous experience in Complex Rehabilitation Technology

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    Background Screening

     

    Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    265897

     

    Working Title

     

    Customer Service Rep Intermediate - Intake

     

    Job Title

     

    Customer Service Rep Inter

     

    Work Location

     

    Michigan Medicine - Ann Arbor

     

    Ann Arbor, MI

     

    Modes of Work

     

    Onsite

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Um Hospital

     

    Department

     

    MM Wheelchair Seating Service

     

    Posting Begin/End Date

     

    7/09/2025 - 7/16/2025

     

    Career Interest

     

    Administration

     


    Apply Now



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