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  • Executive Assistant, (NS)Item

    New York State Civil Service (Albany, NY)



    Apply Now

    NY HELP No

     

    Agency State Comptroller, Office of the

     

    Title Executive Assistant, (NS)Item# 00195

     

    Occupational Category Administrative or General Management

     

    Salary Grade NS

     

    Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

     

    Salary Range From $81876 to $103164 Annually

     

    Employment Type Full-Time

     

    Appointment Type Contingent Permanent

     

    Jurisdictional Class Exempt Class

     

    Travel Percentage 0%

     

    Workweek Mon-Fri

     

    Hours Per Week 37.5

     

    Workday

     

    From 9 AM

     

    To 5 PM

     

    Flextime allowed? No

     

    Mandatory overtime? Yes

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? No

     

    County Albany

     

    Street Address 110 State Street

     

    City Albany

     

    State NY

     

    Zip Code 12236

     

    Duties Description Supporting Executive Deputy Comptroller in day-to-day operations• Scheduling meetings, maintaining Executive Deputy’s calendar, preparing agendas, and following up with staff on outstanding issues. Maintaining office files, electronic and hard copy. Preparing/formatting/editing draft documents. Screening incoming calls and incoming mail and forwarding to appropriate staff. Schedule travel arrangements, which include transportation, lodging and meals. Create and complete travel vouchers. Performing administrative duties as directed by Executive Deputy.Executive Correspondence / Freedom of Information Law (FOIL) • Organize, track and direct Executive Correspondence, FOIL, Contact Us, and other external communication requests to appropriate staff, follow-up on and draft letters for Executive Deputy’s review, forward for appropriate review and completion. Serve as back-up to Division Bureaus and other Executive staff in the Office of Operations• Serve as back-up to Division Bureaus’ staff as needed.

     

    Minimum Qualifications Four or more years of secretarial experience of which two years must have been in support of the Bureau Director level. An Associate’s degree in Secretarial Science may be substituted for two years of secretarial experience.

     

    Additional Comments Knowledge, skills, and abilities: The selected candidate must: • Have excellent interpersonal and communication skills including the ability to communicate in a professional and clear manner with tact and diplomacy • Be proficient in Outlook, Microsoft Word, Excel, and PowerPoint• Knowledge of legislation would be helpful but not required• Be able to understand and follow established policies and procedures • Have the ability to work independently and exercise good judgement in assessing necessary action • Be reliable, dependable, and cooperative• Have a willingness to be flexible and to assist other bureaus/areas with coverage• Secretarial and/or administrative experience preferred• Ability to review written requests, proofread and research associated materials• Use good judgment in handling highly sensitive and/or confidential information• Exceptional organizational skills and ability to set priorities when working on multiple priorities• Ability to work overtime when neededReasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:• A state pension with vesting after five years’ service• Comprehensive medical, dental and vision insurance available to all employees and their dependents• Flexible spending accounts for dependent and health care• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance• Public Service Loan Forgiveness (PSLF)• NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• Holiday and paid time off• Shift and geographic pay differentials• A committed continuous learning environment• Informational Brown Bag sessions • Wellness at Work Programs to promote employee health and wellness• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas• And much more

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name Jaylin Frese

     

    Telephone 5184741924

     

    Fax (518)486-6723

     

    Email Address [email protected]

     

    Address

     

    Street Office of the New York State Comptroller, Division of Human Resources

     

    110 State Street, 12th Floor

     

    City Albany

     

    State NY

     

    Zip Code 12236

     

    Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/executive-assistant/072527. Reference Item #00195-JCF on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments. If you have questions about this vacancy, please contact this Division representative: Division Contact: Suzette BakerEmail Address: [email protected]

     


    Apply Now



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