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Description

An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week

• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence

• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering

• Answer phones, take and relay messages

• Coordinate and schedule travel

• Prepare and submit expense reports and reconcile credit card transactions

• Assist with submitting conflict checks and opening new matters

• Enter time charges

• Assist with onboarding tasks for new hires

• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository

• Actively contribute to team meetings and other team related activities

• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues

• Perform other related duties and projects as assigned

Requirements

• 5-year minimum experience in a professional services environment

• Must possess excellent communication skills

• Advanced skills in Microsoft Office Suite required

• Strong organizational skills coupled with ability to prioritize efficiently

• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients

• Ability to perform duties with a high level of detail and accuracy

• Familiarity with Concur, PracticeLink, iManage, iTimekeep, or other similar applications is a plus

• Demonstrated ability to maintain high level of professionalism, confidentiality, discretion, and judgement while being personable

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .